Main Library Page
Adopted: August 14, 2008
March 10, 2016 Page 1 of 1
Materials: Books, Magazines, Audio Visual, and other such
intended for patron use are generally purchased from vendors
discounts or vendors offering a state contract. Materials available
the publisher are generally purchased with little or no discount.
and One-Time Purchases: The following schedule is related to
or one-time purchases on non-library materials where individual
the stated prices and for which there are sufficient budget
to $1000 - Discretion of the Director.
- $2,999 - Minimum of three documented telephone quotes
by the Director prior to purchase and reported to and
by the Board of Trustees.
- $4,999 - Minimum of three written quotes approved by the
$5,000 - Formal bid process approved by the Board of Trustees.
Library District will comply with all New York State requirements
In the event of an emergency expenditure of over $1000, the
will obtain three verbal quotes if possible. Either the Treasurer or
will approve the expense. The Director will subsequently report on
that are purchased from a specific vendor on a regular basis
be documented through a purchase order signed by the library
director or board member in accordance with appropriate budgetary
foreseeable expenses, such as utilities, contracts, and other
should be authorized by purchase order in a board meeting at the
of each calendar year when it is reasonable to do so.