MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: SPECIAL MEETING OF JUNE 30, 2015
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Plattekill Public Library
Board of Trustees Special Meeting
June 30, 2015
The meeting was called to order at 7:08 PM with the Pledge of
Allegiance.
Present were:
Lynne Ridgeway,
President; Valerie Smith, Vice President; Karen Adamson, Assistant Treasurer;
Joe Egan, Trustee; Will Farrell,
Trustee; David Padilla, Trustee;
Luz Ledesma, Trustee; John Georghiou, Director; Donna Ebanks, Secretary
Lynne Ridgeway administered the oath of office to Board Secretary Donna
Ebanks.
Public Comment:
None
Review and Approval of the
Fiscal Year 2016 Operating Budget:
David asked what
the recommendation of the Finance Committee was. Lynne stated the committee had no recommendation as they were
deadlocked on the decision.
The Board
engaged in relevant discussion to determine how to best provide services to the
community within the confines of a nominal increase to the budget. The following
points were discussed and debated:
ˇ
The Library should not
retain any excess money in the operating budget
ˇ
Retaining some dollar
amount from the operating budget is essential to provide for a contingency
ˇ
Excess money from the
budget is often times the results of frugal spending that avoids waste
ˇ
The Board was required
by NY State mandate to reduce spending
ˇ
The Library is limited
in its ability to offer more programming due to lack of physical space
ˇ
Employee costs are
inherently a large part of the operating budget
ˇ
Staff is essential to
providing the services that are offered
ˇ
A nominal increase of
1% will allow for an increase in services
ˇ
The proposed 2016
budget does not include raises for the staff
ˇ
The budget has included
sufficient money to cover the costs of replacing antiquated public computers
ˇ
The Board should set a
mid-year date to evaluate the accuracy of projected spending
ˇ
An increase in the
budget should include expanded operating hours
ˇ
Some Trustees strongly
believe the staff should get raises
→
Motion for a 1% budget increase was made by Valerie Smith and seconded by
Joe Egan; all others were in favor. No abstentions.
Will reiterated that the Board should review the 2016 budget at its
sixth month benchmark.
Meeting adjourned at 8:00pm.
Respectfully
submitted,
Donna Ebanks
Secretary
Attachments filed with original:
Agenda
PROPOSED 2016 BUDGET:
Operating Income | 2015 Budget | % change | amt change | 2016 Proposed | |
Tax Levy | $435,310 | $439,663 | |||
Tax increase | 1.000% | $4,353 | |||
Operating Income Total | $435,310 | $439,663 | |||
Operating Expenditures | 2015 Budget | 2016 estimate | |||
Salaries and Wages | $236,000.00 | $236,000.00 | |||
Employee benefits (this includes FICA, SUTA, workers' comp and disability insurance, health insurance, medical reimbursements/and NYS Retirement) | $95,000.00 | $2,176.00 | $97,176.00 | ||
Library Materials (includes books, periodicals, audiobooks, music CDs, DVDs, CD roms, and other non-bbok media and processing costs). | $41,000.00 | $41,000.00 | |||
Programming Materials (including craft supplies, décor, equipment, performers, etc.) | $8,000.00 | $8,000.00 | |||
Library Operations/ Other (includes services and fees for such, internet access, telphones, computer equipment and software, equpiment purchase and repair, office supplices, ILL delivery, technical services contracts, web page hosting, paper goods, postage, shipping, memberships, training, travel publicity, and bulk mailings relating to such, Utilities, Insurance, custodial supplies and maintenance and other misc. items required for day to day operations. Also includes outsourced services including accounting, sign language interpreters, special event presenters, etc. * | $55,310.00 | $2,177.00 | $57,487.00 | ||
Totals: | $435,310.00 | $439,663.00 | |||