MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: SEPTEMBER, 2014

BACK TO MINUTES INDEX                         BACK TO LIBRARY MAIN PAGE


September 2014 Minutes

-------------------------------------------------------------------------------------------

Plattekill Public Library

Board of Trustees

September 11, 2014

The meeting was called to order at 7:04 PM with the Pledge of Allegiance.

The Board observed a moment of silence in remembrance of September 11, 2001.

Present were:                

Valerie Smith, Vice President; Keith Canfield, Treasurer; Karen Adamson Assistant Treasurer; David Padilla, Trustee; Joe Egan, Trustee; Will Farrell, Trustee (late); John Georghiou, Director; Donna Ebanks, Secretary

President Lynne Ridgeway was excused.

Public Comment:   None

Correspondence:

Board members signed a thank you card for the patron who handcrafted a patchwork quilt and donated it to the Library so that the Friends may raffle the quilt as a fundraiser. 

Secretary’s Report:

           Motion to accept the minutes of August 14, 2014 was made by Joe Egan and seconded by Keith Canfield; all others were in favor.

Financial Report:

           Motion to use fax transfer forms rather than going to the Bank in person to make transfers was made by Keith Canfield and seconded by Joe Egan; all others were in favor.

Will Farrell arrived at 7:15PM.

           Motion to approve payment of the bills pending audit was made by David Padilla and seconded by Will Farrell; all others were in favor.

Director’s Report:

Was read and discussed

           Motion to correct the 2015 Library Calendar to reflect the Plattekill Public Library will be open on July 3, 2015 was made by Joe Egan and seconded by Karen Adamson; all others were in favor.

Items discussed:

·         Distributing an email blast about the Library budget vote

·         Continuation of the Library newsletter

·         What verbiage Board members may use when privately discussing the budget vote; John will research this issue

Committee Reports:

  Valerie informed the Board the Committee on Committees met on July 24 and will be presenting their report in the near future.

  A Personnel Committee meeting is scheduled for September 19, 2014.

Unfinished Business:

The Board retreat will take place on September 21, 2014 at the Mohonk Preserve Visitor Center.  The retreat will begin at 9 and end at 3pm, however, the contact from the Preserve recommends that the board rent the room from 9am to 4pm so attendees may have an opportunity to tour the Visitor Center.

John noted he is meeting with Rebekkah Smith-Aldrich of MHLS on Monday, September 15, to discuss developing a trustee orientation program designed for all Plattekill Public Library Board members.  The goal of this orientation program would for the purpose of establishing a cohesive Library Board.

New Building Status: The seller has performed a partial cleanup of the property; while there is progress in this area additional items remain undone.

Valerie distributed Dr. Beinkafner's final water report.

           Motion to pay the water testing bill in the amount of $1800.65 as indicated on the invoice was made by David Padilla and seconded by Karen Adamson; all others were in favor.

Board members were advised to check the Mid-Hudson Library website for the dates and times of upcoming MHLS Trustee Essentials workshops.

Board members interested in attending the UCLA Annual Dinner on September 30, 2014 were advised to respond with their RSVP before the end of the meeting, as registration was due at that time.

New Business:

Summary of Will’s liaison report of the September 9, 2014 Friends meeting:

·         Mailing list for budget vote postcards needs to be reviewed for inaccurate addresses

John and Valerie attended the Highland Library Workshop that was presented by architect Paul Mays, regarding their plan for a new library.  This workshop was open to the public and was attended by approximately 25-30 people.  The Highland Library Board President did an initial presentation and answered questions from the audience. 

Will noted he had an opportunity to speak with Senator Larkin and Congressman Gibson regarding the possible new building project.  Both Senator Larkin and Congressman Gibson indicated positive support for this project.

Valerie asked that all Board members consider their committee appointment interests for 2014-2015, as the October Board meeting is the annual reorganization meeting.  Election of officers will take place at this meeting as well.

Adjournment:           

           Motion to adjourn was made at 8:21PM by Keith Canfield.

Respectfully submitted,

Donna Ebanks, Secretary

Attachments filed with original:                                  Agenda

                                                                                Bookkeeper’s Summary

                                                                                Director’s Report

                                                                                Dr. Beinkafner’s Invoice

                                                                                Water Testing Report

------------------------------------------------------------------------------------------

Special Board of Trustees Meeting 

September 18, 2014 

The meeting was called to order at 7:01 PM with the Pledge of Allegiance. 

Present were: Lynne Ridgeway President, Valerie Smith Vice-President, Keith Canfield Treasurer, 

Karen Adamson Assistant Treasurer, David Padilla, Joseph Egan (Late) John Georghiou, Director 

Absent 

William Farrell  

Public Comment 

Dean Depew and MaryAnn Depew were present.  Mr. Depew asked questions about the upcoming budget vote relating specifically to the advertising of said vote.  He stated he was there as a private citizen. 

Joseph Egan arrived at 7:07 PM. 

Approval of Fiscal Year 2015 Budget 

Following a discussion of the budget line items and adjustments made to them: 

º Keith Canfield made a motion to approve the 2015 Budget as proposed, seconded by Karen Adamson; the motion passed with all in favor.  

Adjournment 

º Keith Canfield made a motion to adjourn at 7:24 PM, seconded by Joseph Egan; all in favor. 

 

Respectfully submitted, 

Lynne Ridgeway

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Plattekill Public Library Personnel Committee Meeting 

9/19/14 

10:00 AM at the Library 

Present: Committee Members Trustee and Committee Chair Valerie Smith, Board President Lynne Ridgeway, Trustee Karen Adamson, and Library Director John Georghiou, Barbara Jacobini, Library Bookkeeper, and Larry Johnson from William A. Smith Insurance 

Staff have been researching health insurance options. Our current arrangement is not compliant with the Affordable Care Act; rather than paying directly for individual plans we must go through a group plan, and we also may not reimburse employees for medical expenses.  

Larry Johnson joined this meeting to advise us on our options. William A. Smith is a local independent health insurance agency and they recommend a group plan through either MVP or CDPHP. We’re currently paying $7302 a year each for the two employees affected, including the deductibles. A comparable plan from CDPHP would cost $7224 and MVP’s $7464. Wm. A. Smith will provide proposals for both plans. 

In order to lock in the current rate for a year from signup, the Board would need to sign up by November 15th, two days after the November Board meeting. The Committee would like to be ready to present this to the Board at the October meeting for vote, in order to get the current rate and also to get us out of our current non-compliance, now that we know about it. 

This Committee will meet again before the Board meeting to review the two proposals once they are available and be ready to make a recommendation to the Board. 

 

Respectfully submitted, 

 

Valerie Smith