MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: October, 2013

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Plattekill Public Library

Board of Trustees

October 10, 2013

           

The meeting was called to order at 7:02 PM with the Pledge of Allegiance.

 

Present were:   Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer; Karen Adamson, Assistant Treasurer; David Padilla, Trustee; Elected Trustee, Joseph Egan; John Georghiou, Director; Donna Ebanks, Secretary.

 

Will Farrell is excused.

 

Board President Lynne Ridgeway administered the Plattekill Public Library Trustee Oath of Office to Joseph Egan.

 

Election of Officers:

 

®           Motion to cast one inclusive ballot for all Board members that are currently holding positions to remain in those positions was made by Karen Adamson and seconded by Joe Egan.  All others were in favor.

 

Additions to the Agenda:

 

Valerie noted that the blue book has been updated by Lynne and will serve as the master copy. This updated version is available at the Library to all trustees.  Lynne suggested that all Board members check their personal copies against the master copy to insure that their individual manuals are updated as well.  Additionally, Lynne noted that Board members should be aware that any changes or additions that are handed out with binder holes already punched are the most recent updates and are to be added to each member’s personal binder.

 

Note: Page 6 of the Employee Handbook, under Employee Status, has been changed to reflect the NYS Retirement reporting requirements for the hours of a basic full time employee workweek.

 

Public Comment:            

None

 

Correspondence:

 

A letter of thanks and praise was received from a Library patron thanking staff member Angie Antzak for her diligence in obtaining the particular reading materials that this patron enjoys.

 

John read email correspondence from Board member Will Farrell commending the election of Joseph Egan to the Plattekill Public Library Board of Trustees.  Will’s presence was excused from this meeting; however, he did want to relay to the Board his support for this new trustee.

 

Secretary’s Report:

 

           Motion to accept the minutes of September 12, 2013 made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

 

Financial Report:

 

Reminder: The approved NYS retirement bill should be signed at the November meeting so that it may be paid by December 15, 2013.

 

           Motion to accept payment of the bills pending audit was made by David Padilla and seconded by Karen Adamson; all others were in favor.

               

Director’s Report:

Was read and discussed

 

Discussion determined that the Library would need to provide a private space and computers for the public to use to comply with the new acquisition of health insurance that requires enrollees to complete their forms online.

 

John informed the Board that Melissa Haselton has been hired as a part-time library clerk at the rate of $10 per hour.

 

®           Motion to appoint Melissa Haselton as a part-time temporary clerk at a starting salary of $10 per hour was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

 

                Committee Reports:

 

                The Planning and Operations committee met on 9/23 and 10/4 and has formulated the proposed 5-year plan.

 

®           Motion to approve the 5-year plan as amended was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

 

 

The Personnel committee met on 9/23 and 10/4 and will discuss the Directors evaluation during the executive session.

 

Personnel committee needs to set a date for another meeting.

               

                Unfinished Business:

 

                Recap of this year’s budget vote and election of trustees:

 

 

The UCLA Annual meeting was held on September 24,2013 and was attended by: John Georghiou, Lynne Ridgeway, Valerie Smith, Keith Canfield, Barbara Jacobini and Donna Ebanks.  Heather Georghiou and Jonathan Ridgeway attended as guests of John and Lynne respectively.

 

The MHLS Annual meeting will be held on October 18, 2013; scheduled to attend are John Georghiou, Lynne Ridgeway, Valerie Smith and Karen Adamson.

 

               

 

New Business:

 

The proposed official 2014 Library calendar was distributed for review and approval.

 

           Motion to approve the official Library calendar as amended was made by Valerie Smith and seconded by Joseph Egan; all others were in favor.

 

Board members and staff should email Lynne with their interests in being appointed to the various committees, so that she may revise the list.  As of this meeting changes include the following: Angie Antzak and Donna Ebanks request to be placed on the Technology committee and Keith Canfield would like to remove himself from said committee.  Valerie Smith asks to remain on the Building and Grounds committee but to be removed as chair.

 

John noted that the Friends would like to have a page on the Library’s website that they may change as needed.  The Friends will link their page to Facebook as well.  John has been working on the project with Jen Lamping, Vice President of the Friends.

 

Adjournment:

 

           Motion to enter into executive session at 8:13pm for discussion of a personnel matter was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

 

The Board returned from executive session at 9:43pm.

 

           Motion to approve the Director’s Evaluation was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

 

                           Motion to adjourn at 9:44pm; all were in favor.

               

               

Respectfully submitted,

 

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                               Agenda

                                                                                Bookkeeper’s Summary              

                                                                                Correspondence:            

                                                                                                Patron thank you letter re: Angie Antzak

                                                                                                Email letter from Will Farrell    

                                                                                Director’s Report

                                                                                Official 2014 Library Calendar

                                                                                Proposed Committee Appointments list for 2013-2014