MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: October, 2013
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Plattekill
Public Library
Board
of Trustees
October
10, 2013
The meeting was called to order at 7:02 PM
with the Pledge of Allegiance.
Present were:
Lynne Ridgeway, President; Valerie Smith, Vice President; Keith
Canfield, Treasurer; Karen Adamson, Assistant Treasurer; David Padilla,
Trustee; Elected Trustee, Joseph Egan; John Georghiou, Director; Donna Ebanks,
Secretary.
Will Farrell is excused.
Board President Lynne Ridgeway
administered the Plattekill Public Library Trustee Oath of Office to Joseph
Egan.
Election of Officers:
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Motion to cast one inclusive ballot for all Board members that are
currently holding positions to remain in those positions was made by Karen
Adamson and seconded by Joe Egan. All
others were in favor.
Additions to the Agenda:
Valerie noted that the blue book has been
updated by Lynne and will serve as the master copy. This updated version is
available at the Library to all trustees.
Lynne suggested that all Board members check their personal copies
against the master copy to insure that their individual manuals are updated as
well. Additionally, Lynne noted
that Board members should be aware that any changes or additions that are
handed out with binder holes already punched are the most recent updates and
are to be added to each member’s personal binder.
Note: Page 6 of the Employee Handbook,
under Employee Status, has been changed to reflect the NYS Retirement
reporting requirements for the hours of a basic full time employee workweek.
Public Comment:
None
Correspondence:
A letter of thanks and praise was received
from a Library patron thanking staff member Angie Antzak for her diligence in
obtaining the particular reading materials that this patron enjoys.
John read email correspondence from Board
member Will Farrell commending the election of Joseph Egan to the Plattekill
Public Library Board of Trustees. Will’s
presence was excused from this meeting; however, he did want to relay to the
Board his support for this new trustee.
Secretary’s Report:
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Motion to accept the minutes of September 12, 2013 made by Valerie
Smith and seconded by Karen Adamson; all others were in favor.
Financial Report:
Reminder: The approved NYS retirement bill
should be signed at the November meeting so that it may be paid by December
15, 2013.
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Motion to accept payment of the bills pending audit was made by David
Padilla and seconded by Karen Adamson; all others were in favor.
Director’s Report:
Was read and discussed
Discussion determined that the Library
would need to provide a private space and computers for the public to use to
comply with the new acquisition of health insurance that requires enrollees to
complete their forms online.
John informed the Board that Melissa
Haselton has been hired as a part-time library clerk at the rate of $10 per
hour.
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Motion to appoint Melissa Haselton as a part-time temporary clerk at a
starting salary of $10 per hour was made by Valerie Smith and seconded by
Keith Canfield; all others were in favor.
Committee Reports:
The Planning and Operations committee met on 9/23 and 10/4 and has
formulated the proposed 5-year plan.
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Motion to approve the 5-year plan as amended was made by Valerie Smith
and seconded by Keith Canfield; all others were in favor.
The Personnel committee met on 9/23 and
10/4 and will discuss the Directors evaluation during the executive session.
Personnel committee needs to set a date
for another meeting.
Unfinished Business:
Recap of this year’s budget vote and election of trustees:
The UCLA Annual meeting was held on
September 24,2013 and was attended by: John Georghiou, Lynne Ridgeway, Valerie
Smith, Keith Canfield, Barbara Jacobini and Donna Ebanks.
Heather Georghiou and Jonathan Ridgeway attended as guests of John and
Lynne respectively.
The MHLS Annual meeting will be held on
October 18, 2013; scheduled to attend are John Georghiou, Lynne Ridgeway,
Valerie Smith and Karen Adamson.
New Business:
The proposed official 2014 Library
calendar was distributed for review and approval.
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Motion to approve the official Library calendar as amended was made by
Valerie Smith and seconded by Joseph Egan; all others were in favor.
Board members and
staff should email Lynne with their interests in being appointed to the
various committees, so that she may revise the list.
As of this meeting changes include the following: Angie Antzak and
Donna Ebanks request to be placed on the Technology committee and Keith
Canfield would like to remove himself from said committee.
Valerie Smith asks to remain on the Building and Grounds committee but
to be removed as chair.
John noted that the
Friends would like to have a page on the Library’s website that they may
change as needed. The Friends will
link their page to Facebook as well. John
has been working on the project with Jen Lamping, Vice President of the
Friends.
Adjournment:
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Motion to enter into executive session at 8:13pm for discussion of a
personnel matter was made by Valerie Smith and seconded by Keith Canfield; all
others were in favor.
The Board returned from executive session
at 9:43pm.
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Motion to approve the Director’s Evaluation was made by Valerie Smith
and seconded by Keith Canfield; all others were in favor.
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Motion to adjourn at 9:44pm; all were in favor.
Respectfully submitted,
Donna Ebanks
Secretary
Attachments filed with original:
Agenda
Bookkeeper’s Summary
Correspondence:
Patron thank you letter re: Angie Antzak
Email letter from Will Farrell
Director’s Report
Official 2014 Library Calendar
Proposed Committee Appointments list for
2013-2014