MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: OCTOBER, 2014

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Plattekill Public Library

Board of Trustees

October 9, 2014

The meeting was called to order at 7:04 PM with the Pledge of Allegiance.

Present were:               

Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer; Karen Adamson Assistant Treasurer; David Padilla, Trustee; Joe Egan, Trustee; Will Farrell, Trustee (late); John Georghiou, Director; Donna Ebanks, Secretary

Will Farrell arrived at 7:10.

President Lynne Ridgeway administered the Plattekill Public Library Oath of Office to newly reelected trustees, Karen Adamson and Keith Canfield.  Election of officers took place at this time as well; all current officers will remain in their positions.

           Motion for the secretary to cast one vote for the slate of officers as stated was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

Public Comment:

None

Correspondence:

None

Lynne announced that in order to leave more time for Board agenda items, she would no longer read non business notes from patrons.  They will be available for review.

Secretary’s Report:

           Motion to accept the minutes of September 11, 2014 regular Board meeting was made by Valerie Smith and seconded by Keith Canfield; Lynne Ridgeway abstained and all others were in favor.

           Acceptance of the Special Board Meeting minutes of September 18, 2014 was made by Karen Adamson and seconded by Keith Canfield; all others were in favor.

Financial Report:

Discussion determined that all Board members will receive an electronic copy of the Budget vs Actual report.

           Motion to approve payment of the bills pending audit was made by David Padilla and seconded by Joe Egan; all others were in favor.

Director’s Report:

Was read and discussed.

Joe Egan initiated a discussion regarding the list of registered voters that are eligible to participate in the Library’s budget vote.  Joe stated he would work on developing a list of voters in the Library’s district to assist in future mailings and GOTV efforts.

The Board will participate in a celebration of Jo Ann Coniston’s sixteen years of service to the Plattekill Public Library as Book Club Manager.   Jo Ann will be resigning from this position as of December 2014, as she is relocating.

           Motion to approve the hiring of Part Time Clerk, Tiffany Madison, at a pay rate of $9.00 per hour was made by Valerie Smith and seconded by Karen Adamson; David Padilla, Joe Egan, and Keith Canfield abstained; Will Farrell and Lynne Ridgeway were in favor; motion passed.            

Committee Reports:

Lynne requested Committees create calendars with action points for what they will be accomplishing.

Budget Committee: John reported that he is working with Rebekkah on post retreat suggestions.

The Personnel Committee is working on a revised reimbursement option for Library staff that currently receives $184 for non-covered medical expenses.

           Motion to approve the proposed CDPHP Health Care Plan as proposed by the committee was made by Will Farrell and seconded by Joe Egan; all others were in favor.

Lynne suggested the Committee Chairs meet before the November 13 Board meeting to establish priorities for their committees using the Committee definitions contained in the Bylaws.

Unfinished Business:

           Motion to accept the Official 2015 Calendar was made by Keith Canfield and seconded by Valerie Smith; all others were in favor.

The Board engaged in post retreat discussion and all members agreed the retreat was successful.  Lynne recommended inviting Rebekkah to another Board meeting as well as a second retreat.

Building status:

To date, the seller has not completed his part of the agreement.  The seller must remove the oil tank, including remediation and removal of debris on the property.

Will noted that Southern Ulster Times reporter Mark Reynolds has inquired about the status of the possible purchase of the cider vinegar factory site.  Lynne requested Will inform Mr. Reynolds that she is available to discuss this with him on Monday, Tuesday, or Thursday of the upcoming week.

Lynne Ridgeway, Valerie Smith, Karen Adamson, John Georghiou, Barbara Jacobini, and Donna Ebanks attended the UCLA Dinner.

New Business:

Summary of Will’s liaison report of the October 2, 2014 Friends meeting:

Lynne discussed a revised and amended MOU (Memorandum of Understanding) between the Plattekill Public Library and the Friends.  The MOU was revised to incorporate the group’s 501-C3 status following consultation with MHLS.  

           Motion to approve the MOU as amended was made by Joe Egan and seconded by Keith Canfield; all others were in favor.

Committee Appointments: Joe Egan will join the Budget and Finance Committee.

           Motion to approve the Committee appointments for 2014-2015 was made by David Padilla and seconded by Keith Canfield; all others were in favor.

Lynne requested that the agenda item: Taping of Board Meetings, be tabled for discussion at the

November  Board meeting.

          Motion to enter into Executive Session re Personnel to discuss a Specific Employee was made at 9:00PM by Keith Canfield and seconded by David Padilla; all others were in favor.

The Board came out of Executive Session at 9:47PM.

           Motion to issue a disciplinary notice to the specific employee discussed in Executive Session was made by Valerie Smith and seconded by Joe Egan: all others were in favor.

               

          Motion to enter into Executive Session re Personnel to discuss a Specific Employee was made at 9:49PM by David Padilla and seconded by Keith Canfield; all others were in favor.

The Board came out of Executive Session at 10:30PM.

 

Adjournment:

          Motion to adjourn was made at 10:31PM by Keith Canfield and seconded by Joe Egan: all others were in favor.

 

Respectfully submitted,

Donna Ebanks

Secretary

Attachments filed with original:                               Agenda

                                                                                Bookkeeper’s Summary

                                                                                Director’s Report

                                                                                Plattekill Public Library Board of Trustees Terms of Office