MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: November, 2013

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[November 14, 2013]

Plattekill Public Library

Board of Trustees

November 14, 2013

           

The meeting was called to order at 7:04 PM with the Pledge of Allegiance.

 

Present were:   Lynne Ridgeway, President; Keith Canfield, Treasurer; Karen Adamson, Assistant Treasurer; William Farrell, Trustee; David Padilla, Trustee; Joseph Egan, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

 

Valerie Smith is excused.

 

Additions to the Agenda:

None

 

Public Comment:            

None

 

Correspondence:

None

 

Secretary’s Report:

 

→           Motion to accept the minutes of October 10, 2013 made by Keith Canfield and seconded by Joseph Egan; all others were in favor.

 

Financial Report:

 

→           Motion to accept payment of the bills pending audit was made by Karen Adamson and seconded by David Padilla; all others were in favor.

               

Director’s Report:

Was read and discussed

 

John discussed with the Board an article in the Wall Street Journal that noted two thousand libraries across the nation are subscribing to Tutor.com for use by their patrons.

 

Additionally, John presented the Board with a list of current Library employees and their respective salaries, and asked they make a motion to approve the Director’s hiring of these individuals.  This was deemed necessary as Trustee David Padilla brought to light at the October Board meeting that the Trustee handbook stipulates that while the Director may hire all employees, the Board must approve their employment by officially appointing each individual.

 

→           Motion to approve the employment and the salaries of the following Library employees: Angela Antzak, Mary Antzak, Coreena Betcher, Donna Ebanks, John Georghiou, Marisol Gerena, Melissa Haselton, Barbara Jacobini, Grace Jacobini, Michelle McMann and Ricardo Velez, as indicated in the Director’s November 2013 report, was made by Keith Canfield and seconded by Karen Adamson; all others were in favor.

 

The Personnel Committee met with Library Director John Georghiou and recommended the Board accept the salary adjustments of Library personnel, with the exception of one salary to be addressed in a separate motion, as indicated in the Director’s November 2013 report.

 

→           Personnel Committee recommends the Board accept the salary adjustments, as outlined in the Director’s November 2013 report, with the exception of one salary to be addressed in a separate motion, effective January 1, 2014; all others were in favor.

 

→           Motion to accept the 30 hour work week and $1.00 per hour raise of a Library employee effective January 2014, with the intention of revisiting this motion in January 2015 for an additional increase of $1.00 per hour, and a possible adjustment of work week hours was made by Will Farrell and seconded by Joseph Egan; all others were in favor.

 

Additional points of discussion:

• The Library’s official 2014 program calendar will be emailed to all Board members.
• In-house tutoring has resumed at the Library on Wednesdays from 3:30 to 7:00pm; a SUNY New Paltz student volunteer is providing this service.
• Library staff is scheduled to make multiple school visits during the month of November.

Joseph Egan was excused at 7:55pm.

 

                Committee Reports:

                None

                               

                Unfinished Business:

 

                Joe will be attending the MHLS Essential Trustees workshop on December 14, 2014.

 

• Joe Egan will be on the Building and Grounds and Technology Committees.
• Will Farrell will chair the Building and Grounds Committee.

 

→           Motion to approve committee appointments was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

Lynne requested that all Board members complete the MHLS survey that she sent out and return it to her personally or via email.

 

Additionally, Lynne reported that Karen, Valerie, John and herself, attended the Mid-Hudson Annual Meeting where they met Tom Sloan, the new Executive Director of the MHLS.

 

Lynne completed the Director’s evaluation on October 21, 2013.

 

New Business:

 

Agenda item regarding the Town Council meeting will be discussed next month when Valerie is in attendance.

 

Possible new building site:

The broker requests that we submit our offer as soon as possible, as there is another offer on the table that is under consideration.

 

Lynne proposes that the Library have a financial audit conducted as the Trustee Handbook recommends that an external audit be done annually.  John will research accounting firms that have experience with auditing libraries.

 

→           Motion to approve hiring an accounting firm to perform an external audit was made by Karen Adamson and seconded by Keith Canfield; all others were in favor.

 

Adjournment:

 

                →           Motion to adjourn at 8:35pm; all were in favor.

               

               

Respectfully submitted,

 

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                               Agenda

                                                                                Bookkeeper’s Summary              

                                                                                Director’s Report

                                                                                Official 2014 Library Calendar

                                                                               

 

 

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