MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: NOVEMBER, 2014
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The meeting was
called to order at 7:12 PM with the Pledge of Allegiance.
President; Valerie Smith, Vice President; Keith Canfield, Treasurer; David
Padilla, Trustee; Will Farrell, Trustee; John Georghiou, Director; Donna Ebanks,
and Joe Egan were excused.
Motion to accept the minutes of October 9, 2014 Board meeting was made by
Valerie Smith and seconded by Keith Canfield; all others were in favor.
Motion to approve payment of the bills and recommended transfers pending
audit was made by Will Farrell and seconded by David Padilla; all others were in
Was read and
the Board of the need for a new copier for Library business and patron use and
that he had obtained a proposal from the Newburgh Toshiba office.
Discussion determined the Technology Committee would meet to discuss the
issue and report back to the Board at the December meeting.
included weeding of Library materials, evaluating circulation statistics of
older materials, elimination of books in poor condition, and whether there is
any value to storing books that have not circulated in recent years.
Additionally, John noted since the books shelves in the adult room have
been rearranged to display more front covers of books, as opposed to spines, the
public has shown more interest in these titles.
Committee met four times and discussed the following items:
ensued regarding the Library having a presence at the Town Board meetings and
the Director attending predetermined Library events.
Motion to approve the Personnel Committee’s recommendations for the
Director’s responsibilities was made by Valerie Smith and seconded by Keith
Canfield; all others were in favor.
recommended Karen Adamson join the Budget Committee as per her request.
Motion to approve the revised Budget Committee appointments to include
Karen Adamson was made by Will Farrell and seconded by Valerie Smith; all others
were in favor.
Follow-up: Action Plan – tabled
Taping of Board
Meetings: Attorney’s Recommendation – tabled
Building Status Update:
the Board that on October 9, 2014 the attorney for the Library sent the
seller’s attorney a “time of essence” letter specifically referencing the
Library’s successfully obtained construction grant for $32,375, and the
urgency for an immediate closing date. The
Library’s attorney set forth November 10, 2014 as the closing date.
However, subsequent communication between the attorneys for both parties
concluded with a postponement date of November 17, 2014.
Since the time
of the Library’s attorney’s “time of essence” letter the seller took the
engaged in a discussion regarding these actions, and non-actions, by the seller
that may cause the Library to lose the grant and prohibit closing on the
Lynne noted she
has been in discussion with Friends President Cathy Padilla regarding the MOU;
Cathy will bring the issue to the Friends Board and follow up with Lynne.
the Board with information she received from Ulster County Comptroller Elliot
Auerbach. Mr. Auerbach received a
call from a resident of the Town of Plattekill wanting to complain about the
Plattekill Public Library’s budget. Specifically,
the resident was concerned about salaries.
Upon review of the Library budget, Mr. Auerbach determined salaries, as
well as specific budget items, were considerably modest including increases.
Summary of Will’s liaison report of the October 2, 2014 Friends
The MOU was
discussed but not finalized
Trustee Workshop – Essential Policies will be taking place at the Kingston
Library on 11/19, and the MHLS auditorium on 11/20, both 5:30-7:30pm.
Lynne, Valerie, Keith, Karen, David and John will be attending the 11/20
she and Valerie attended, as observers, a recent Plattekill Public Library staff
meeting and were very impressed with the organization of planning of programs,
assignments of tasks, and cooperation of all staff.
Library staff meetings are held on the first Friday of each month and
Board members are invited to attend.
John noted that
on November 12 he attended, along with library staff Barbara Jacobini and Donna
Ebanks, the Wallkill Central School District Parent Engagement Night.
This event was held to inform parents of the resources available to
students at the District’s website, as well as the local library’s websites.
Motion to enter into Executive Session re Personnel to discuss a specific
employee was made at 9:08PM by Keith Canfield and seconded by Will Farrell; all
others were in favor.
The Board came
out of Executive Session at 9:24PM.
Motion to approve the Disciplinary Notice, as amended, to the specific
employee discussed in Executive Session was made by David Padilla and seconded
by Keith Canfield: all others were in favor.
Motion to adjourn was made at 9:27PM by Keith Canfield and seconded by
David Padilla: all others were in favor.
filed with original: