MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: NOVEMBER, 2014

BACK TO MINUTES INDEX                         BACK TO LIBRARY MAIN PAGE


 

Plattekill Public Library

Board of Trustees

November 13, 2014

The meeting was called to order at 7:12 PM with the Pledge of Allegiance.

Present were:               

Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer; David Padilla, Trustee; Will Farrell, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

Karen Adamson and Joe Egan were excused.

Public Comment:

None

Correspondence:

None

Secretary’s Report:

           Motion to accept the minutes of October 9, 2014 Board meeting was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

Financial Report:

           Motion to approve payment of the bills and recommended transfers pending audit was made by Will Farrell and seconded by David Padilla; all others were in favor.

Director’s Report:

Was read and discussed.

John informed the Board of the need for a new copier for Library business and patron use and that he had obtained a proposal from the Newburgh Toshiba office.  Discussion determined the Technology Committee would meet to discuss the issue and report back to the Board at the December meeting.

Discussion included weeding of Library materials, evaluating circulation statistics of older materials, elimination of books in poor condition, and whether there is any value to storing books that have not circulated in recent years.  Additionally, John noted since the books shelves in the adult room have been rearranged to display more front covers of books, as opposed to spines, the public has shown more interest in these titles.

Committee Reports:

The Personnel Committee met four times and discussed the following items:

Discussion ensued regarding the Library having a presence at the Town Board meetings and the Director attending predetermined Library events.

           Motion to approve the Personnel Committee’s recommendations for the Director’s responsibilities was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

Lynne recommended Karen Adamson join the Budget Committee as per her request.

           Motion to approve the revised Budget Committee appointments to include Karen Adamson was made by Will Farrell and seconded by Valerie Smith; all others were in favor.

Unfinished Business:

·         Board Retreat Follow-up: Action Plan – tabled

·         Taping of Board Meetings: Attorney’s Recommendation – tabled

Building Status Update:

Lynne informed the Board that on October 9, 2014 the attorney for the Library sent the seller’s attorney a “time of essence” letter specifically referencing the Library’s successfully obtained construction grant for $32,375, and the urgency for an immediate closing date.  The Library’s attorney set forth November 10, 2014 as the closing date.  However, subsequent communication between the attorneys for both parties concluded with a postponement date of November 17, 2014.

Since the time of the Library’s attorney’s “time of essence” letter the seller took the following action:

The Board engaged in a discussion regarding these actions, and non-actions, by the seller that may cause the Library to lose the grant and prohibit closing on the postponement date.

                Revised MOU:

Lynne noted she has been in discussion with Friends President Cathy Padilla regarding the MOU; Cathy will bring the issue to the Friends Board and follow up with Lynne.

New Business:

Lynne provided the Board with information she received from Ulster County Comptroller Elliot Auerbach.  Mr. Auerbach received a call from a resident of the Town of Plattekill wanting to complain about the Plattekill Public Library’s budget.  Specifically, the resident was concerned about salaries.  Upon review of the Library budget, Mr. Auerbach determined salaries, as well as specific budget items, were considerably modest including increases.

 

Summary of Will’s liaison report of the October 2, 2014 Friends meeting:

MHLS Advanced Trustee Workshop – Essential Policies will be taking place at the Kingston Library on 11/19, and the MHLS auditorium on 11/20, both 5:30-7:30pm.  Lynne, Valerie, Keith, Karen, David and John will be attending the 11/20 meeting.

Lynne reported she and Valerie attended, as observers, a recent Plattekill Public Library staff meeting and were very impressed with the organization of planning of programs, assignments of tasks, and cooperation of all staff.  Library staff meetings are held on the first Friday of each month and Board members are invited to attend.

John noted that on November 12 he attended, along with library staff Barbara Jacobini and Donna Ebanks, the Wallkill Central School District Parent Engagement Night.  This event was held to inform parents of the resources available to students at the District’s website, as well as the local library’s websites. 

          Motion to enter into Executive Session re Personnel to discuss a specific employee was made at 9:08PM by Keith Canfield and seconded by Will Farrell; all others were in favor.

The Board came out of Executive Session at 9:24PM.

           Motion to approve the Disciplinary Notice, as amended, to the specific employee discussed in Executive Session was made by David Padilla and seconded by Keith Canfield: all others were in favor.

Adjournment:

          Motion to adjourn was made at 9:27PM by Keith Canfield and seconded by David Padilla: all others were in favor.

Respectfully submitted,

 

Donna Ebanks

Secretary

Attachments filed with original:                               Agenda

                                                                                Bookkeeper’s Summary

                                                                                Director’s Report