MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: MARCH, 2015

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Plattekill Public Library

Board of Trustees

March 12, 2015

           

The meeting was called to order at 7:05 PM with the Pledge of Allegiance.

 

Present were:   Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Trustee;

Joseph Egan, Trustee; Will Farrell, Trustee; David Padilla, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

 

Excused: Karen Adamson

 

Public Comment:

None

 

Correspondence

None

 

Secretary’s Report:

 

           Motion to accept the minutes of February 12, 2015 was made by Keith Canfield and seconded by Valerie Smith; Joe Egan abstained; all others were in favor.

 

Financial Report:

 

®           Motion to pay the bills pending audit was made by Will Farrell and seconded by David Padilla; all others were in favor.

               

                           Motion to pay the payroll for February was made by Will Farrell and seconded by David

                                Padilla; all others were in favor.

 

Trustee Keith Canfield reviewed the Bookkeeper’s report for the Board; Joe Egan requested clarification on the following items:

 

 

 

 

 

 

 

 

 

Lynne asked if all Board members had returned their Auditor’s letter and completed their annual Conflict of Interest forms.  Lynne noted the Annual Report has some inaccuracies and is being reviewed; a new version will be sent and reviewed at the April Board meeting.

 

Director’s Report:

Was read and discussed.

 

The Board engaged in a discussion regarding books that have not circulated in four or more years.  John stated these books would be moved into the Library’s storage unit in order to make room for newer books and public computers in the adult room of the Library.  Discussion included how to dispose of books that are in poor condition and those that are not currently relevant to our patrons needs.  It was suggested that books that are saleable be offered to the Friends.  Lynne requested John submit, at the next Board meeting, a sample of fiction and non-fiction books designated for storage/disposal so the Board can make a physical assessment.  David noted the Library is short on best sellers.

 

John’s report included new data on the usage of Tutor.com by Plattekill patrons.  Several Board members felt this information was not relevant, as the decision to cancel Tutor.com was voted on by the Board, and therefore should be supported by all the Board.  Valerie recommended the Board revisit the issue because the report clarifies the inaccurate information the vote was based on.  Will reiterated that he abstained due to lack of information and Joe restated that similar help is available at the school district’s website; Lynne asked that he forward her that link.  Tutor.com was tabled to the April meeting.

 

Committee Reports:

 

The Planning and Operations Committee met on March 2, 2015; the following policy recommendations were voted on by the Board:

 

          Motion to accept the Collection Development Policy was made by Joe Egan and seconded by Keith Canfield; all others were in favor.

 

           Motion to accept the Whistleblower Policy was made by Keith Canfield and seconded by Joe Egan; all others were in favor.

 

The Board reviewed and discussed the proposed Nepotism Policy; the decision was made to have the Planning and Operations Committee revise it.

 

Unfinished Business:

 

John, Lynne, and staff member, Michelle McMann, attended Library Advocacy Day in Albany.  John reported they had an opportunity to speak with Senator Larkin and a photo was taken. 

 

Lynne reminded everyone that Rebekkah Smith-Aldrich is on the agenda for 7pm at the April meeting.  The regular meeting will follow Rebekkah’s presentation.

 

New Business:

 

           Motion to enter into Executive session to discuss a Real Estate transaction and two personnel issues involving two separate individuals was made at 8:33pm by Valerie Smith, seconded by Keith Canfield: all others were in favor.

 

The Board came out of Executive Session at 9:16pm.

 

           Motion to adjourn at 9:17pm was made by Keith Canfield, seconded by Joe Egan: all others were in favor.

 

Respectfully submitted,

 

 

Donna Ebanks

Secretary

 

Attachments filed with original: Agenda

                                                                Bookkeeper’s Summary

                                                                Directors Report