MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: MARCH, 2015
March 12, 2015
The meeting was called to order at 7:05 PM with the Pledge
Present were: Lynne
Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Trustee;
Joseph Egan, Trustee; Will Farrell, Trustee; David Padilla,
Trustee; John Georghiou, Director; Donna Ebanks, Secretary
Excused: Karen Adamson
Motion to accept the minutes of February 12, 2015 was made by Keith
Canfield and seconded by Valerie Smith; Joe Egan abstained; all others were in
Motion to pay the bills pending audit was made by Will Farrell and
seconded by David Padilla; all others were in favor.
→ Motion to
pay the payroll for February was made by Will Farrell and seconded by David
Padilla; all others were in favor.
Trustee Keith Canfield reviewed the Bookkeeper’s report
for the Board; Joe Egan requested clarification on the following items:
Lynne asked if all Board members had returned their
Auditor’s letter and completed their annual Conflict of Interest forms.
Lynne noted the Annual Report has some inaccuracies and is being
reviewed; a new version will be sent and reviewed at the April Board meeting.
Was read and discussed.
The Board engaged in a discussion regarding books that have
not circulated in four or more years. John
stated these books would be moved into the Library’s storage unit in order to
make room for newer books and public computers in the adult room of the Library.
Discussion included how to dispose of books that are in poor condition
and those that are not currently relevant to our patrons needs. It
was suggested that books that are saleable be offered to the Friends.
Lynne requested John submit, at the next Board meeting, a sample of
fiction and non-fiction books designated for storage/disposal so the Board can
make a physical assessment. David
noted the Library is short on best sellers.
John’s report included new data on the usage of Tutor.com
by Plattekill patrons. Several Board
members felt this information was not relevant, as the decision to cancel
Tutor.com was voted on by the Board, and therefore should be supported by all
the Board. Valerie recommended the
Board revisit the issue because the report clarifies the inaccurate information
the vote was based on. Will
reiterated that he abstained due to lack of information and Joe restated that
similar help is available at the school district’s website; Lynne asked that
he forward her that link. Tutor.com
was tabled to the April meeting.
The Planning and Operations Committee met on March 2, 2015;
the following policy recommendations were voted on by the Board:
Motion to accept the Collection Development Policy was made by Joe Egan
and seconded by Keith Canfield; all others were in favor.
Motion to accept the Whistleblower Policy was made by Keith Canfield and
seconded by Joe Egan; all others were in favor.
The Board reviewed and discussed the proposed
Nepotism Policy; the decision was made to have the Planning and Operations
Committee revise it.
John, Lynne, and staff member, Michelle McMann, attended
Library Advocacy Day in Albany. John
reported they had an opportunity to speak with Senator Larkin and a photo was
Lynne reminded everyone that Rebekkah Smith-Aldrich is on
the agenda for 7pm at the April meeting. The
regular meeting will follow Rebekkah’s presentation.
Motion to enter into Executive session to discuss a Real Estate
transaction and two personnel issues involving two separate individuals was made
at 8:33pm by Valerie Smith, seconded by Keith Canfield: all others were in
The Board came out of Executive
Session at 9:16pm.
Motion to adjourn at 9:17pm was made by Keith Canfield, seconded by Joe
Egan: all others were in favor.
Attachments filed with original: Agenda