MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: June, 2014

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Plattekill Public Library

Board of Trustees

June 12, 2014

 

The meeting was called to order at 7:01PM with the Pledge of Allegiance.

 

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer ; Karen Adamson Assistant Treasurer, David Padilla, Trustee; Will Farrell, Trustee Joe Egan, Trustee; John Georghiou, Director; Donna Ebanks, Secretary.

 

Paul Mays, RA, gave a presentation showing examples of his library designs.  Based on the results of the Structural Engineer’s Report, which he delivered at the meeting, he also showed very preliminary phases of design and construction of the potential new library building under a reuse plan.  By doing an overlay of the floor plan of the Cairo Library on our site, he demonstrated what a demolish and new build plan could look like.

Additions to the Agenda

David requested the Board call to order an executive session to discuss an employee.  This request was addressed at the end of the meeting. 

Public Comment:

None

 

Correspondence:

None

 

Secretary’s Report:

Motion to accept the minutes of May 8, 2014 was made by Valerie Smith and seconded by Keith Canfield, Karen Adamson abstained and all others were in favor.


Motion to accept the minutes of the May 19, 2014 Special Meeting of the Board of Trustees was made by Keith Canfield and seconded by Will Farrell, Karen Adamson abstained and all others were in favor.

 

Financial Report:

 

Motion to approve payment of the bills pending audit was made by Karen Adamson and seconded by Joe Egan; all others were in favor.


Lynne reported that the Library is in possession of the collateralization document and may now transfer money from the main Key Bank account into the new M & T account.

 

Director’s Report:

Was read and discussed

The Director was requested to deliver his report via email three days prior to the meeting.

John requested the Board create a temporary part-time staff position to cover the medical leave of an employee.

Motion to create a temporary part-time position for a period of three months and to appoint Christine Cohen to said appointment was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.


Committee Reports:

The Budget Committee, (Keith Canfield, Lynne Ridgeway, and John Georghiou) met on June 9 and was unable to reach a consensus for the 2015 budget.

Clarification was requested of the proposed budget worksheet the Board was working with; John will redo the worksheet and distribute it electronically to all Board members.

John Georghiou left at this point.

 

Motion to authorize Library Director John Georghiou to set a date occurring in the month of September 2014, subject to the availability of the Community Room, for the Library budget vote was made by Valerie Smith and seconded by Joe Egan; all others were in favor.


Motion to request a budget increase of 1.75% was made by Valerie Smith and seconded by Joe Egan.  In favor: Valerie Smith and Joe Egan.  Opposed: Will Farrell, David Padilla, Keith Canfield, Karen Adamson, and Lynne Ridgeway.  Motion failed for a 1.75% increase.


Motion to request a budget increase of 0% was made by Keith Canfield and seconded by David Padilla.  In favor: Will Farrell, David Padilla, and Keith Canfield.  Opposed: Valerie Smith, Joe Egan, Karen Adamson, and Lynne Ridgeway.  Motion failed for 0% increase.


Motion to request a  budget increase of 1%  was made by Valerie Smith and seconded by Joe Egan.  In favor: Will Farrell.  Opposed: David Padilla, Valerie Smith, Keith Canfield, Karen Adamson, and Lynne Ridgeway.  Motion failed for a 1% increase.


Motion to request a budget increase of 2% was made by Valerie Smith and seconded by Karen Adamson.  In favor: Valerie Smith, Karen Adamson, and Lynne Ridgeway.  Opposed: Joe Egan, Will Farrell, David Padilla, and Keith Canfield.  Motion failed for a 2% increase.  


Motion to accept the tax cap resolution as written was made by Keith Canfield and seconded by Karen Adamson.  David Padilla was opposed and all others were in favor. Motion passed with one opposing vote:

"Whereas, due to the timing of the State comptroller’s Office in releasing the statistics needed to calculate the actual tax levy limit, the adoption of the 2013 budget for the Plattekill Public Library may require a tax levy increase that technically exceeds the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and

Whereas, General Municipal Law Section 3-c expressly permits the Library’s Board of Trustees to override the tax levy limit by a resolution approved by at least sixty percent of qualified board members; now there be it

Resolved, that on June 12,2014, at least sixty percent of the Board of Trustees of the Plattekill Public Library voted and approved to exceed the tax levy limit if necessary."


Unfinished Business: 

New Library Status:

Consultant, Bud Going reported the floor scraping sample test in the southern most section of the building came back negative for PCB’s.  Mr. Going’s final report is expected on June 13 and all Board members will receive the report electronically.  

The Press Release agenda item was tabled to the July Board meeting.

New Business:

Reminder: Pre-retreat surveys are due on June 13.

A written proposal from Dr Beinkafner, PhD, was received for water testing at the new building site.  Dr. Beinkafner’s written proposal exceeds the $1500 verbal estimate the Board voted on last month by $460.35. 

    Motion to accept Dr. Beinkafner’s written proposal to perform the water inspection at the proposed new building site was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

Motion to enter into executive session for discussion related to an employee was made at 10:45PM by David Padilla, and seconded by Keith Canfield: all others in favor.

The Board came out of Executive Session at 10:53PM. 

Adjournment:

Motion was made to adjourn at 10:55PM by Karen Adamson, and seconded by David Padilla: all others in favor. 

 

Respectfully submitted,

Donna Ebanks, Secretary

Attachments filed with original: Agenda

Bookkeeper’s Summary

Director’s Report


Plattekill Public Library
- Opening Doors to the Future

2047 State Route 32
Modena, NY 12548
845-883-7286
845-883-7295 fax
http://plattekill.lib.ny.us