MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: July 9, 2015 and Special Board meting of July 20th, 2015

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Plattekill Public Library

Board of Trustees

July 9, 2015

 

        The meeting was called to order at 7:09 PM with the Pledge of Allegiance.

 

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Assistant Treasurer; David Padilla,Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Barbara Jacobini, Bookkeeper

Excused were: Will Farrell, Trustee; Joe Egan, Trustee; Donna Ebanks, Secretary

 

Public Comment:

None

 

Correspondence:

None

 

Secretary’s Report:

The acceptance of the May 14, 2015 minutes was tabled to the August Board meeting.       

     Motion to approve the minutes of the June 11 Regular Board meeting was made by Karen Adamson and seconded by Valerie Smith; all others were in favor.

                Motion to approve the minutes of the June 30 Special Board meeting was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

Financial Report:

Was read and discussed. 

 

Bookkeeper Barbara Jabobini reviewed the Treasurer’s report.  

 

          • Warrant of checks was distributed for all to sign

          • Year to date report: January-June 2015 was distributed

Library received a $10,000 construction grant from New York State Senator William Larkin’s office

Notice was received from CDPHP requesting an insurance rate increase in October of 2015

Budget versus actual report was distributed

 

Barbara informed the Board that the Resolution to appoint Donna Ebanks as Board Secretary was submitted to the State Comptroller’s office.

 

The Board engaged in a discussion regarding the capital fund.  Lynne recommended the Director prepare a capital fund report for the August Board meeting.

 

Valerie recommended Luz Ledesma be appointed to the Finance Committee.  Lynne will put the topic on the August agenda.

 

Motion to approve payment of bills pending audit was made by David Padilla and seconded by Karen Adamson; all others were in favor.

Motion to approve the payroll from last month was made by David Padilla and seconded by Luz Ledesma; all others were in favor. 

Motion to approve the purchase orders was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

 

John briefed the Board on the best practice for all libraries, as recommended by the Office of the State Controller,  to have a treasurer who is not a Board member as School District Libraries are required to. 

 

Lynne stated the Planning and Operations Committee will prepare a draft policy for the treasurer position that will be sent out for the August Board of Trustees meeting. 

 

Director’s Report:

Was read and discussed.

 

The Board engaged in a discussion regarding the Library budget and trustee vote. 

 

Motion to appoint Mark Rubinstein as Chairperson for the Library budget and trustee vote was made by Valerie Smith and seconded by David Padilla; all others were in favor. 

 

Motion to appoint John Georghiou as Clerk of the election was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

Motion to authorize the Director to hire two resident voters as election clerks at the normal set rate was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

Motion to approve the proposed 2016 budget of $439,663 which includes an increase of 1% was made by David Padilla and seconded by Karen Adamson; all others were in favor. 

 

Motion to set the date of the election for September 24, 2015 was made by Valerie Smith and seconded by David Padilla; all others were in favor.

 

Committee Reports:

None

 

Unfinished Business: 

 

The revised MOU between the Library and the Friends was tabled to the August Board of Trustees meeting. 

 

UCLA meeting, 6/17/15 was attended by Lynne Ridgeway, John Georghiou and Mary Antzak.

 

New Building Status: Possibility of an August closing.

Essential Trustees workshop was attended by Will Farrell and Luz Ledesma.

 

New Business:

The Friends report was not available, as liaison Will Farrell was not present at this Board meeting. 

John reported that Donna Ebanks attended and had reported that the Friends may do a mailing.

 

Adjournment:

Motion to adjourn was made at 8:18pm by Valerie Smith.

Trustees’ focus group will be conducted at a later date. 


Respectfully submitted,

Donna Ebanks

Secretary

Attachments filed with original: Agenda

Bookkeeper’s Report

Circulation Statistics

Director’s Report


Plattekill Public Library

Special Board of Trustees Meeting

July 20, 2015

The meeting was called to order at 7:03 PM with the Pledge of Allegiance.

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Joe Egan, Trustee; Will Farrell, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

Excused were:  Karen Adamson, David Padilla, Barbara Jacobini

Public Comment

None

Appointment of Treasurer

Board member Luz Ledesma will review the Treasurer’s report prior to the actual meeting with Lynne Ridgeway. 

     → Motion to appoint Barbara Jacobini as Board Treasurer was made by Will Farrell and seconded by Valerie Smith; all others were in favor.

 

Resolutions and Motions

Other discussion included a brief report by John on the specifics of the potential Mid-Hudson Library System construction grant.  John noted the yearly cycle for this grant begins on August 5 and must be completed by the end of August.  

Motion to move $160,000 into the capital fund was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

Motion the Board approve a disbursement of $3600.00 to the payee Vincent Peter Nemeth OR JJ Morrissey IV, Attorney for Vincent Peter Nemeth, for the purpose of refund of school taxes for the coming year previously paid by the seller on the former Cider Mill property at 2032/2034 State Rt. 32, Modena.  These monies may be disbursed via library check at closing was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

Motion the Board approve a disbursement of $175,750.00 to the payee Vincent Peter Nemeth OR JJ Morrissey IV, Attorney for Vincent Peter Nemeth, for the purpose of purchasing the former Cider Mill property at 2032/2034 State Rt. 32, Modena.  These monies may be disbursed via official bank check or certified check at closing was made by Valerie Smith and seconded by Will Farrell: all others were in favor.

Motion to approve a disbursement of up to $2000.00 to the payee SMPR Title Agency, Inc., for the purpose of title insurance, purchaser’s recording fees, and other associated closing costs pertaining to the former Cider Mill property at 2032/2034 State Rt. 32, Modena.  These monies may be disbursed via library check between August 5th and September 1st 2015 was made vy Valerie Smith and seconded by Luz Ledesma; all others were in favor.

Motion to accept the recommended insurance quote of $1241.28 was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor. 


Luz recommended the Board consider the possibility of utilizing the services of Ulster Youthbuild should demolition of the present Cider Mill property prove necessary.  


Addition to Agenda 

Director’s request for the Board to approve the purchase of a new computer for Library business.

Motion the Board approves the purchase of a computer for Library business up to the amount of $1000.00 was made by Joe Egan and seconded by Valerie Smith; all others were in favor.

Note: replaced computer will be moved to the children’s room for patron use. 

Adjournment: 

Motion to adjourn at 7:55pm was made by Joe Egan; all others were in favor.

 

Respectfully Submitted, 

Donna Ebanks

Secretary

 

Attachments filed with original: Agenda

Director’s Report