MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: JANUARY, 2014
The meeting was called to order at 7:09pm with the
Pledge of Allegiance.
Lynne Ridgeway, President; Keith
Canfield, Treasurer; David Padilla, Trustee; Joseph Egan, Trustee; John
Georghiou, Director; Donna Ebanks, Secretary
Will Farrell is excused and Joseph Egan is expected
Additions to the Agenda:
Motion to accept the minutes of December 12, 2013 was made by Keith
Canfield and seconded by Joe Egan; all others were in favor.
Motion to accept payment of the bills pending audit was made by Karen
Adamson and seconded by David Padilla; all others were in favor.
Will Farrell arrived at 7:13pm.
Was read and discussed
Motion to open the Library an additional three hours per week starting
on the first Monday
in February 2014; the Library will open at 12pm instead of 1pm.
will be applicable to Tuesdays and Fridays as well.
This motion was made by Joe
Egan and seconded by Keith Canfield; all others were in favor.
Discussion ensued regarding letters of engagment from
accounting firms. These letters outline their proposals for performing an
audit for the Library. Lynne and
Joe will assess these proposals and evaluate the services, and report back to
the Board at the February meeting.
Will informed the Board that Cindy Delgado, Dean Depew,
and Larry Farrelly, all of the
Town Board, have volunteered to act as liasons between the Town and the
Discussion determined it is imperative that the Town
liasons and members of the Library Board
meet in order to clarify any misconceptions that abound regarding the Library.
The Board agreed that an informal meeting of the Town library liasons,
and three members of the Library Board, and the Director
would be appropriate for a
discussion. Library Board members Will Farrell, Lynne Ridgeway, and Valerie
Smith will represent the Library, as well as Library Director John Georghiou.
Further discussion concluded that the meeting should take place in late
January or early February.
New Building Site Status:
Will noted he informed the Town Board the Library Board
is in the primilanry stages of considering purchasing the cider mill building
on Route 32, just south of the Library, for use as a new library.
Lynne informed the Board that a counteroffer had been
received on January 6, 2014 and that it would be discussed further when the
Board enters into Executive session.
Valerie Smith has been asked to represent the Library
Board on a committee for the selection of Top Citizen of the year.
Valerie relayed discussions she has had with Rebekkah
Smith Aldrich of MHLS, regarding planning a retreat for Board members.
Items of note included a public relations audit prepared by MHLS and
distributed to Board members as the starting point for this retreat.
This event will take place on a Saturday or Sunday in the near future,
once the date, time, and venue are determined.
Rebekkah would facilitate this meeting of the Board members, and
Library Director John Georghiou would join the group later in their progress.
Keith will email a list of possible dates so that Board members may
select their avaiablity. These
dates will need to be assessed by Rebekkah as well.
Note: Essential Trustee Training will be taking place
at MHLS on Wednesday, January 22, 2014 at 9:30am in Poughkeepsie.
Library Advocacy Day is Thursday, February 27, 2014 in
MHLS will be holding a Legal Issues Workshop in
Poughkeepsie on Wednesday, March 18, 2014 at 6pm.
Registration for all of these events can be made online
Motion to enter into Executive session at 8:15pm was made by Keith
The Board returned from Executive session at 9:08pm
Motion to authorize Lynne Ridgeway to make an offer for the stated
amount for the cider mill property subject to the previously stated
contingencies was made by Valerie Smith
and seconded by Keith Canfield. Joseph
Egan abstained and all others were in favor.
The meeting was adjourned at 9:09pm.
Attachments filed with original: