MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: JANUARY, 2014

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Plattekill Public Library

Board of Trustees

January 9, 2014

           

The meeting was called to order at 7:09pm with the Pledge of Allegiance.

 

Present were:   Lynne Ridgeway, President;  Keith Canfield, Treasurer; David Padilla, Trustee; Joseph Egan, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

 

Will Farrell is excused and Joseph Egan is expected late.

 

Additions to the Agenda:

None

 

Public Comment:            

None

 

Correspondence:

None

 

Valerie Smith and Karen Adamson arrived at 7:10pm.

 

Secretary’s Report:

 

           Motion to accept the minutes of December 12, 2013 was made by Keith Canfield and seconded by Joe Egan; all others were in favor.

 

Financial Report:

 

           Motion to accept payment of the bills pending audit was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

Will Farrell arrived at 7:13pm.

               

Director’s Report:

Was read and discussed

 

           Motion to open the Library an additional three hours per week starting on the first       Monday in February 2014; the Library will open at 12pm instead of 1pm.  This change

                will be applicable to Tuesdays and Fridays as well.   This motion was made by Joe          Egan and seconded by Keith Canfield; all others were in favor.

 

Discussion ensued regarding letters of engagment from accounting firms. These letters outline their proposals for performing an audit for the Library.  Lynne and Joe will assess these proposals and evaluate the services, and report back to the Board at the February meeting.

 

                Committee Reports:

                None

               

                Unfinished Business:

 

Will informed the Board that Cindy Delgado, Dean Depew, and Larry Farrelly, all  of the Town Board, have volunteered to act as liasons between the Town and the Library. 

 

Discussion determined it is imperative that the Town liasons and members of the Library  Board meet in order to clarify any misconceptions that abound regarding the Library.  The Board agreed that an informal meeting of the Town library liasons, and three members of the Library Board, and the Director  would  be appropriate for a discussion. Library Board members Will Farrell, Lynne Ridgeway, and Valerie Smith will represent the Library, as well as Library Director John Georghiou. Further discussion concluded that the meeting should take place in late January or early February. 

 

New Building Site Status:

 

Will noted he informed the Town Board the Library Board is in the primilanry stages of considering purchasing the cider mill building on Route 32, just south of the Library, for use as a new library.

 

Lynne informed the Board that a counteroffer had been received on January 6, 2014 and that it would be discussed further when the Board enters into Executive session.

 

New Business:

 

Valerie Smith has been asked to represent the Library Board on a committee for the selection of Top Citizen of the year.

 

Valerie relayed discussions she has had with Rebekkah Smith Aldrich of MHLS, regarding planning a retreat for Board members.  Items of note included a public relations audit prepared by MHLS and distributed to Board members as the starting point for this retreat.  This event will take place on a Saturday or Sunday in the near future, once the date, time, and venue are determined.  Rebekkah would facilitate this meeting of the Board members, and Library Director John Georghiou would join the group later in their progress.  Keith will email a list of possible dates so that Board members may select their avaiablity.  These dates will need to be assessed by Rebekkah as well.

 

Note: Essential Trustee Training will be taking place at MHLS on Wednesday, January 22, 2014 at 9:30am in Poughkeepsie. 

 

Library Advocacy Day is Thursday, February 27, 2014 in Albany.

 

MHLS will be holding a Legal Issues Workshop in Poughkeepsie on Wednesday, March 18, 2014 at 6pm.

 

Registration for all of these events can be made online at: calendar.midhudson.org.

 

                           Motion to enter into Executive session at 8:15pm was made by Keith Canfield and seconded by David Padilla; all others were in favor.

 

The Board returned from Executive session at 9:08pm

 

                           Motion to authorize Lynne Ridgeway to make an offer for the stated amount for the cider mill property subject to the previously stated contingencies was made by Valerie Smith and seconded by Keith Canfield.  Joseph Egan abstained and all others were in favor.

 

The meeting was adjourned at 9:09pm.

   

Respectfully submitted,

 

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                               Agenda

                                                                                Bookkeeppers Report

                                                                                Director's Report