MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: FEBRUARY, 2014
Plattekill Public Library
Board of Trustees
February 20, 2014
The meeting was called to order at 7:05pm with the Pledge of Allegiance.
Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer; Karen Adamson, trustee, Will Farrell, Trustee; David Padilla, Trustee; John Georghiou, Director; Donna Ebanks, Secretary
Joseph Egan was excused.
Additions to the Agenda:
Lynne shared correspondence from Pastor Johnson, of the Christian Community Deliverance Center, thanking Library staff member Marisol Gerena for organizing the annual February Food for Fines food donation program. All food items received at the Library in lieu of fines will go to the Christian Community Deliverance Center’s food pantry.
→Motion to accept the minutes of January 9, 2014 was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.
→Motion to accept the minutes of the January 20, 2014 Special Meeting of the Board of Trustees was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.
Treasurer Keith Canfield informed the Board that the Library received its money from the Town in a check for the amount of $429, 936.
→Motion to approve payment of the February bills pending audit was made by Karen Adamson and seconded by David Padilla; all others were in favor.
→Motion to authorize the Board President to move all accounts to M&T Bank effective immediately was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.
→Motion to open a capital fund account at M&T Bank at the time all accounts are moved to said bank was made by David Padilla and seconded by Keith Canfield; all others were in favor.
→Motion to open a capital account in the amount of $30,000 was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.
Was read and discussed
→Motion to authorize Library Director John Georghiou to hire an accountant to file the 990 tax form for an amount not to exceed $500 was made by Valerie Smith and seconded by David Padilla; all others were in favor.
→Motion to accept the annual report was made by Keith Canfield and seconded by Karen Adamson; all others were in favor.
The Planning and Operations Committee met.
→Motion to accept the check acceptance policy, the law enforcement inquiry policy, and the workplace safety policy, as proposed by the Planning and Operations committee was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.
Discussion ensued regarding the Library’s public computers and the potential for patrons to view internet content that may be deemed inappropriate in the presence of children. Board members will research this issue and present their findings at the next meeting.
Additionally, the Board discussed the inability of the Library to participate in a recent grant opportunity due to a scheduling conflict. The Library will reapply for this grant in March.
Will reported on the January 22 meeting of Town Board members, Library trustees, and the Library Director. In attendance at that meeting were: Will Farrell, John Georghiou, Lynne Ridgeway and Valerie Smith. Dean Depew and Larry Farrelly were present on behalf of the Town Board.
Will stated that Mr. Depew and Mr. Farrelly were very pleased with the PowerPoint presentation that was done by John. Both Town Board members expressed that they felt this presentation was informative and enlightening with respect to the many programs and information the Library offers Town of Plattekill residents and those of nearby communities. Mr. Depew and Mr. Farrelly suggested the Library present this PowerPoint for the entire Town Board. Will noted that Mr. Depew and Mr. Farrelly discussed the January 22 meeting at the Town Board meeting the following week, and Town Supervisor Joe Croce approved the suggestion that the Library do the PowerPoint presentation at the Town Hall for all Town Board members.
Update on status of new building site:
Osterman, Whiteman and Hanna LLP, the law firm representing the Library, is currently in discussions with the seller’s attorneys. A draft contract written by the seller’s attorney has been by reviewed by our attorneys. Lynne stated that she has a copy as well, and is communicating changes via email to the Library’s attorney. A revised copy is currently with the seller’s attorneys and is awaiting signatures.
Other items of note:
All Board members should contribute to the building fund to show their support for the Library
Library Advocacy Day is Thursday, February 27, in Albany
MHLS Legal Issues Workshop is Tuesday, March 18-6pm-8pm. Register online at calendar.midhudson.org
Plattekill Public Library Board of Trustees retreat will be held on May 31, 2014 and is being facilitated by MHLS
John received three proposals from various accounting firms for the purpose of conducting an internal audit. John and Lynne reviewed the proposals and suggested that the Library engage the firm of Nugent and Haeussler, P.C. for this purpose.
→Motion to hire Nugent and Haeussler, P.C. to do an audit of the year 2013 for an amount not to exceed $4,800 per their letter of agreement was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.
Discussion determined that Library staff will turn off the answering machine when they arrive at work and take phone calls as they are received.
Motion to adjourn was made at 9pm
Attachments filed with original:Agenda