MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: AUGUST, 2014

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Plattekill Public Library

Board of Trustees

August 14, 2014

The meeting was called to order at 7:03 PM with the Pledge of Allegiance.

Present were:               

Lynne Ridgeway, President; Valerie Smith, Vice President; Keith Canfield, Treasurer; Karen Adamson, Assistant Treasurer; Joseph Egan, David Padilla (Late), Will Farrell (Late), Trustees; John Georghiou, Director; Donna Ebanks, Secretary.

Public Comment:

None

Correspondence:

None

Secretary’s Report:

David Padilla arrived at 7:05PM as the first motion was in progress.

           Motion to accept the June 12, 2014 minutes as amended to reflect the Director’s Report “Was Partially Read and Discussed” and record Joe Egan’s yes vote to a 1% budget increase motion was made by Valerie Smith and seconded by Karen Adamson; David Padilla abstained and all others were in favor.

           Motion to accept the July 10, 2014 minutes was made by Keith Canfield and seconded by Karen Adamson; Joe Egan abstained and all others were in favor.

Financial Report:

           Motion to increase the corporate general checking account by $20,000 was made by Karen Adamson and seconded by Valerie Smith; all others were in favor.

           Motion to approve payment of the bills pending audit was made by Joe Egan and seconded by David Padilla; all others were in favor.

Director’s Report:

Was read and discussed

Valerie informed the Board that Jane Gregory would be serving as Chairperson for this year’s budget vote and trustee election and John noted the election clerks have been hired.

Lynne reviewed the Director’s report attachment: Remaining Timeline for September 25, 2014 Vote and noted the second post card mailing of September 18 was missing from the timeline.   

David stated the Public Relations committee has not met, however, Catherine Padilla, President of the Friends, has created a draft for the initial postcard mailing planned for August 28.  Lynne requested the

Board preview the final drafts of the postcards before they are mailed out.  Discussion determined that Cathy would email the language on the postcards prior to mailing them out. 

           Motion to accept the revised 2015 Library’s Official Calendar was made by Valerie Smith and seconded by Keith Canfield.  In favor:  Karen Adamson, Keith Canfield, Joe Egan, Lynne Ridgeway and Valerie Smith.  Opposed: David Padilla.  Motion passed.

Committee Reports:

Lynne informed the Board the Committee on Committees met on July 24 and will be presenting their report in the near future.

Unfinished Business:

           Motion to ratify the approval of the Director’s vacation request for 8/4 – 8/8 2014 was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

           Motion to ratify approval of asbestos testing of the entire building proposal at 2034 Rt. 32 at a cost of $2400 plus sample fees was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.   

           Motion to authorize Valerie Smith to arrange a venue for the Board retreat in an amount not to exceed $700 was made by Valerie Smith and seconded by Keith Canfield; all others were in favor.

           Motion to enter into Executive session to discuss personnel and a real estate transaction was made at 7:42PM by Karen Adamson and seconded by Valerie Smith; all others were in favor.

Will Farrell arrived at 7:43PM.

Joe Egan left the meeting at 7:55PM and returned at 8:25PM.

The Board returned from Executive session at 9:19PM.

           Motion to purchase the property at 2032-2034 Route 32, for the agreed upon amount, was made by Valerie Smith and seconded by Karen Adamson.  In favor: Karen Adamson, Keith Canfield, Lynne Ridgeway, and Valerie Smith.  Opposed: Joe Egan and David Padilla. Motion passed.

Joe stated that a plan is needed on how to proceed with accomplishing a new library facility and David stated he would support the endeavor; a discussion ensued.

New Business:

None

Adjournment:

           Motion to adjourn was made at 9:38PM by Keith Canfield and seconded by Joe Egan.

Respectfully submitted,

Donna Ebanks

Secretary

Attachments filed with original:                               Agenda

                                                                                Bookkeeper’s Summary

                                                                                Director’s Report

                                                                                Tutor.com Monthly Report