MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: NOVEMBER, 2015

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Plattekill Public Library

Board of Trustees

November 12, 2015

           

The meeting was called to order at 7:05 PM with the Pledge of Allegiance.

 

Present were:              

Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Assistant Treasurer; William Farrell, Trustee; Joe Egan, Trustee: David Padilla, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Public Comment:

None

 

Correspondence:

 

Lynne noted a letter was received from Sheila Yoshpe.  She donated $42 for the purchase of a book.

 

Secretary’s Report:

 

           Motion to accept the minutes of October 8 was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

 

Financial Report:

Was read and discussed.

 

The financial report was presented and reviewed by Treasurer Barbara Jacobini.

 

Barbara presented to the Board, for review, the specifics of health insurance plans for Library employees who are receiving health insurance benefits through the Library.

 

7:10pm Will Farrell recused himself from this discussion and left the room.

 

Joe Egan recommended these employees contribute to their insurance plans as he is required to do so by his employer.

 

Barbara noted that when these employees were receiving benefits with a high deductible, they were unable to use the benefits as this cost created a hardship for them.

 

David Padilla recommended the employees receiving the health insurance benefit work additional hours to cover the cost of their insurance.  Barbara noted all employees work additional hours whenever possible, however, the additional hours and return in pay for those hours would have to be the same for all employees. 

 

Barbara stated NYS Retirement requires work hours be a set standard and the same for all employees.  NYS Retirement does not allow for different designations for individual employees.

 

 

Lynne noted all employees willingly work more hours when they are scheduled to or when the need arises.

 

Joe stated the Board was not given sufficient information to make a decision as only the proposals considered feasible by the Personnel Committee were distributed to the whole Board.

 

The Board reviewed all possible insurance policies received for those employees receiving health insurance.  In the future all policies received will be distributed to the Board even those deemed not feasible by the Committee.

 

David requested the committee report on the comparisons between the plans before presenting the plans for a vote.

 

           Motion to accept the CDPHP 100 Plan was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

           Motion to approve the purchase orders for the 2016 CDPHP 100 Plan was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

Will returned to the discussion at 7:37pm.

 

Barbara informed the Board staff is interested in purchasing Aflac supplemental insurance on their own, and would need a motion from the Board to allow the payroll company to deduct these premiums from the employee’s paycheck.

 

           Motion to allow the employees to pay for Aflac supplemental insurance was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

 

The Board engaged in a discussion regarding the monthly $184 cafeteria plan income given to employees who do not receive health insurance benefits through the Library.  The Board determined these 3 employees will now have this non-insurance benefit of $184 rolled into their individual pay checks.

 

           Motion to discontinue the $184 cafeteria plan and roll the amount of that benefit into the payroll of the 3 employees who are currently receiving that amount was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

Barbara will contact the payroll company to find out how the $184 can be placed on the employees payroll record as a line item.  Joe Egan requested Barbara email all Board members when she is informed on how this will be done.

 

Other financial business presented included the payment due invoice of $45,037 to NYS Retirement.

 

           Motion to pay the NYS Retirement discount amount of $45,037 was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

 

 

Barbara informed the Board the NYS Comptroller’s Office requires the Library to review its policies each year.

 

                                Motion to approve the payroll for October was made by Valerie Smith and seconded by

                                Joe Egan; all others were in favor.

 

           Motion to pay the bills pending audit was made by David Padilla and seconded by Will Farrell; all others were in favor.

 

Other discussion included the possibility of the Library receiving free internet service because it falls under the classification of an educational institution.  Barbara will contact the cable company for confirmation of this.

 

Joe Egan questioned the need for employees to personally make purchases for relevant Library materials. Joe also noted the DEC will have grant money available after the first of the year for hunting and safety classes at the Library.

 

The warrant of checks was distributed and initialed.

 

Director’s Report:

Was read and discussed.

 

Items of note regarding the Library being open on Veterans’ Day:

·         56 people attended the Veterans’ Day ceremony at the Plattekill Public Library

·         3 people came in to fax documents

·         10 people used the public computers

·         25 people used the Library for browsing and/or checking out of materials

 

Several area libraries were closed, as was the Mid-Hudson Library System; there were no deliveries or technical support.

 

John recommended that next year the Library develop a more substantial Veterans’ Day program and not be open for the entire day, but only for a portion of the day.

               

           Motion to confirm the appointment of Matthew Cline as a Library page at minimum wage for 6-8 hours per week was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

 

John’s report included statistics on the value of the free books the Library provides to the community through grants that Library Assistant Mary Antzak receives from First Books. 

 

UCLA has contributed an additional $5000 to the e-book collection.

 

Committee Reports:

 

The Personnel Committee met three times in October and once in November working on the insurance proposals and the Employee Handbook.

 

Unfinished Business:

 

The MHLS Annual Meeting took place on October 16, and was attended by Lynne, Valerie, and Karen.

 

New Business:

 

The Board has received the signed MOU from the Friends; there is now an official agreement.

 

The Library Calendar for 2016 was distributed to the Board and reviewed.

 

           Motion to open the Library on Martin Luther King Day, President’s Day, Columbus Day, and Veteran’s Day was made by David Padilla and seconded by Joe Egan.

                Opposed: Will Farrell; Karen Adamson; Lynne Ridgeway; Valerie Smith

                In favor: David Padilla

                Abstained: Luz Ledesma; Joe Egan

 

           Motion to open Veteran’s Day on a Saturday schedule and employees are paid time and one-half was made by Joe Egan and seconded by Karen Adamson.

                Opposed: Lynne Ridgeway

                In favor: Luz Ledesma; William Farrell; David Padilla; Karen Adamson; Joe Egan

                Abstained: Valerie Smith

 

Luz suggested the Library open on Memorial Day and present activities that will promote the Summer Reading Program.

 

           Motion to approve the 2016 Calendar as amended was made by Valerie Smith and seconded by Luz Ledesma; all in favor.

 

MHLS Essential Trustee Training is available in November; see website for details: http://calendar/midhudson.org.

 

Webinar: Presenter is J. Nichols – The Role of Trustees in Planning and Evaluation on 11/18 at 10am.  See LTA website for registration info: www.librarytrustees.org.

 

Adjournment:

 

→Motion to adjourn at 8:55pmwas made by David Padilla; seconded by Joe Egan; all in favor.

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

                                                                Bookkeeper’s Report

                                                                Circulation Statistics

                                                                Director’s Report