MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: MAY, 2018
Plattekill Public Library
Board of Trustees
May 10, 2018
The meeting was called to order at 7:04 PM with the Pledge of Allegiance.
Present were:Lynne Ridgeway, President; Valerie Smith, Vice President; Joe Egan, Trustee; David Padilla, Trustee; John Georghiou, Director; Barbara Jacobini; Treasurer; Donna Ebanks, Secretary.
Luz Ledesma and Will Farrell were excused.
Public: Lisa Hickey; George Hickey
Public Comment: None
→Motion to accept the April 12, 2018 regular Board meeting minutes was made by David Padilla and seconded by Valerie Smith. Joe Egan abstained and all others were in favor.
Motion was tabled to the June meeting.
Barbara reviewed the financial report for the Board.
The Budget & Finance Committee met on April 16 and made the following recommendations:
State Aid will go to purchasing new work PCs
Gifts and donations will go into programming
Bank account interest will go into the capital fund
Cash register receipts would go into non-book media such as Kindles that could be borrowed by our patrons
Recommends making John Georghiou and Luz Ledesma signers
Recommends removing Karen Adamson and Barbara Jacobini as signers
→Motion to adjust 2018 budget by $26, 250.00 to reflect estimated expenses correlating to income from fines, interest, State Aid, and grants as shown on Budget Adjustments to Expenses for Other Income 2018 was made by Valerie Smith and seconded by David Padilla; all others were in favor.
→Motion to transfer $48,000 from the savings account to a separate savings account for our contingency fund was made by Joe Egan and seconded by David Padilla; all others were in favor.
→Motion to remove Karen Adamson immediately and Barbara Jacobini on June 1, 2018, as signers on the Library’s bank accounts was made by Joe Egan and seconded by Valerie Smith; all others were in favor.
→Motion to make John Georghiou and Luz Ledesma (excluding the debit card account) signers of these accounts was made by Joe Egan and seconded by David Padilla; all others were in favor.
→Motion to approve the payment of the bills pending audit was made by David Padilla and seconded by Lynne Ridgeway; all others were in favor.
→Motion to approve payment of the payroll for the past month was made by Valerie Smith and seconded by David Padilla; all others were in favor.
A Budget & Finance Committee meeting was scheduled for Tuesday, May 22, at 7pm.
Note: Nugent & Haeussler completed the AUD and draft of the audit.
The warrant of checks was circulated for signatures.
The Board engaged in a discussion regarding the number of Board members required for a quorum. Joe requested the minute’s state that he objects to the Board President’s interpretation of filled seats as stated in the bylaws.
The Director’s report was read and discussed.
John noted that on Will’s recommendation he spoke with several possible candidates with accounting credentials. Per the Director’s report, Mayleen Torres-Rivera, an independent accountant, has been selected and will perform the day-to-day bookkeeping work under the Director’s supervision to ensure the work is being done properly. Mayleen will be hired for professional services as a contract 1099 employee.
Joe requested John create a job description for Mayleen that includes rate of pay and outlines the work she will be doing.
John requested a Personnel Committee meeting to discuss the Treasurer’s position with regard to civil service and Barbara’s departure.
At 8:06 Joe Egan announced he was leaving for a few minutes to attend the Zoning Board meeting so that they would have a quorum. Lynne noted that the Library Board would not have a quorum once Joe left and motioned to adjourn. A discussion followed. Joe remained an additional three minutes during which time a motion was made.
→Motion to approve the purchase orders was made by Joe Egan and seconded by
Lynne Ridgeway; all others were in favor.
→Motion to adjourn at 8:09.
Respectfully submitted by: