MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: JUNE 2018
The meeting was called to order at 7:10 PM with the Pledge of
Present were: Lynne Ridgeway,
President; Valerie Smith, Vice President; Joe Egan, Trustee; Will Farrell,
Trustee; Luz Ledesma, Trustee; David Padilla, Trustee; John Georghiou, Director;
Barbara Jacobini; Treasurer
Guest: Mayleen Torres-Rivera; Excused: Donna Ebanks, Secretary
Public Comment: None
offered information from MHLS regarding an opening for an Ulster County
representative. Anyone interested in submitting a nominee should send the
information to Margie Menard, Chair of the Ulster County Director’s
Association and Director of the Kingston Library, located at: 55 Franklin St,
Kingston, NY 12401.
Motion to accept the April 12, 2018 regular Board meeting minutes was
made by Luz Ledesma and seconded by Valerie Smith. Joe Egan abstained; all other
were in favor and the motion passed.
Motion to accept the May 10, 2018 regular Board meeting minutes was made
by Valerie Smith and seconded by David Padilla.
Discussion: Joe stated
that he asked the Board Secretary to make revisions to the May minutes stating
$4,800 is the amount to be paid to the contracted bookkeeper for services
provided for the year. Valerie
clarified that $4,800 was the amount of the purchase order, required as standard
procedure, and the first step before any actual payments are made. Lynne noted
that the definition of the term “purchase order” should be added to the
glossary section of the bookkeeper’s report. The motion was amended to include
the words “as written” and then voted on.
Motion to accept the May 10, 2018 regular Board meeting minutes as
written was made by Valerie Smith and seconded by David Padilla. Luz Ledesma
abstained and others voted as follows: Will Farrell, nay; Joe Egan, nay; David
Padilla, nay; Lynne Ridgeway, yea; Valerie Smith, yea. Motion failed.
Joe requested that the May minutes be
amended to include the following language:
$4,800 purchase order is the amount for services for
the remainder of the year.
Motion to approve the amended May 10, 2018 regular Board meeting minutes
was made by Joe Egan and seconded by Will Farrell. Luz Ledesma abstained,
others voted as follows: Will Farrell, yea; David Padilla, nay; Joe Egan,
Valerie Smith, nay; Lynne Ridgeway, nay; motion failed.
Joe asked for details of Mayleen’s
duties and number of hours she will be working per week.
John noted there is no commitment to hiring Ms. Torres-Rivera for any
number of hours, as she is an independent contractor and not an employee, and
will be paid based on the services she performs specific to bookkeeping and
John will email Mid-Hudson a copy of our
purchase order policy and ask for clarification on requirements for a purchase
order vs. hiring for professional services.
Approval of the May 10, 2018 minutes was
tabled to the July meeting.
Mayleen Torres-Rivera reviewed the
Bookkeeper’s report for the Board:
Mayleen will review
the Nugent & Haeussler audit for Board discussion pending the return from
leave of the N&H accountant.
savings account previously approved by motion was opened on June 5.
Motion to approve the May 2018 payroll was made by Luz Ledesma and
seconded by Valerie Smith; all voted in favor and the motion passed.
Motion to approve checks pending audit was made by Luz Ledesma and
seconded by David Padilla. Motion was withdrawn.
Motion to approve the checks pending audit was made by Joe Egan and
seconded by David Padilla; all voted in favor and the motion passed.
Motion to approve purchase orders for the attorney and performer Evan
Gottfried was made by Luz Ledesma and seconded by Will Farrell. Joe Egan
abstained; all others voted in favor and the motion passed.
Barbara and John are working with Mayleen to determine what her duties
Separation of duties in accordance with the OSC recommendations are as
Donna Ebanks as Assistant Treasurer to sign checks.
Mayleen to be appointed as Treasurer without ability to sign checks or
access to bank accounts.
Mayleen informed the Board that she is bonded through her professional
liability insurance; David requested we get a copy of her insurance.
Board questions for Mayleen will be sent to John and then forwarded to
→ Motion to appoint Mayleen
Torres-Rivera as the Treasurer was made by Valerie Smith and seconded by Luz
Ledesma. All voted in favor and the
The Personnel Committee met on May 30 and discussed the ramifications of
establishing who should be the Treasurer.
The Policy Committee needs to schedule a meeting.
The Budget & Finance Committee needs to schedule a meeting for July.
Valerie will send out the 2017 Director’s Evaluation Survey; please
return completed surveys to her in two weeks’ time.
was no Friends report available as they are still regrouping and have not met.
→ Motion to enter into
Executive Session with our Attorney and Director for the purpose of discussing:
(1) negotiations regarding the purchase/sale of real estate where disclosure
could affect the parcel’s value and (2) a matter involving potential
litigation was made by David Padilla and seconded by Will Farrell; all voted in
favor and the motion passed.
Note: Attorney was not present at the Executive Session.
Board left Executive Session at 8:47pm.
See Board resolution attached to this document.
Motion to adjourn was made at 8:51pm by Luz Ledesma; all in favor.
Respectfully submitted by: