MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: SEPTEMBER, 2016
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Board of Trustees
September 8, 2016
The meeting was called to order at 7:01 PM with the Pledge of
Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee;
Trustee; Will Farrell, Trustee; John Georghiou, Director;
Barbara Jacobini, Treasurer; Donna Ebanks, Secretary
Excused were: Joe Egan and David Padilla
Motion to accept the minutes of the August 17, 2016 Board meeting was
made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.
Treasurer Barbara Jacobini reviewed the report for
Fiscal Year 2016 Health Insurance renewal:
Barbara reviewed the findings from extensive comparison research of
various CDPHP heath care plans that she presented to the Personnel Committee on
September 8, 2016.
Lynne requested Barbara send this information to
absent Board members so they are prepared to vote on this issue at the October
Will recommended the Board vote at this meeting
regarding the insurance, as waiting may not allow sufficient time to comply with
the renewal deadline.
Motion to approve payment of the September bills was made by Luz Ledesma
and seconded by Will Farrell; all others were in favor.
Motion to approve the August payroll was made by Karen Adamson and
seconded by Valerie Smith; all others were in favor.
Was read and discussed.
John noted the Friends’ funds are running low, and while the Friends did
offer to contribute $500 to the cost of the parking lot lighting project, he
recommended the Library pay the total cost and release the Friends from the $500
John noted that the Friends may resume
selling the donated used book collection on the Library porch.
Motion to use the Larkin grant funds to cover the cost of the lighting
project and release the Friends from their offer of a $500 contribution was made
by Valerie Smith and seconded by Will Farrell; all others were in favor.
Resolution to temporarily exceed the limit of the M&T policy as
made by Valerie Smith and seconded by Karen Adamson; all others were in favor.
Be it resolved to exceed
the limit of the M&T Debit Card Policy this month by transferring an extra
$3500.00 to cover technology and dyslexia expenditures made possible by the
Larkin and MHLS grants.
John will write a letter on behalf of the Board inviting Senator Larkin
and the Town Board to the grand opening of the Library’s technology
enhancements purchased through his grant.
Motion to appoint Ruth Jantzi as a part-time clerk was made by Luz
Ledesma and seconded by Valerie Smith; all others were in favor.
Motion made at 8:01pm to enter into Executive Session with the
Director’s participation to discuss personnel issue regarding a specific
Board came out of Executive Session at 8:04pm.
Architect Paul Mays will be at the Library on
September 9, 2016 to begin to perform a Feasibility Study.
The Board reviewed William Goings’ findings of the environmental study
for possible leakage of the oil storage tanks in the Library furnace room.
John noted the Town was notified of Mr. Goings’ s report. Bob Wager,
Town Highway Supervisor, subsequently came to look at the oil tanks.
The Ulster County Library Association Dinner
is on Tuesday, September 27 at Garvin’s in New Paltz.
John will write a letter to the Town Board stating the Library Board
supports the Eagle Scout’s monument removal project. This letter will also address the question of whether
or not the flagpole directly behind the monument will be moved as well.
If the plan does not include the flagpole, the Board would appreciate it
being moved to the front of the Library property.
Friends liaison report:
Steve will be doing an email blast to promote the budget vote
The setup for Plattekill Day will include:
Pumpkin painting for kids
Raffle tickets for donated handmade quilt and announcement of the winner
They will be sending out a mailing a week prior to the vote
Monday of the week before the vote they will start making phone calls
Planning a big spring book sale
Karen suggested the Friends send out a
meeting reminder email a week in advance of their meetings.
Reminder: The MHLS Annual Membership Meeting is on Friday, October 14,
2016 at the Henry A. Wallace Center at the FDR Presidential Library and Home in
Hyde Park. The speaker is Paul
Sparrow, Director of the FDR Library. Please
RSVP to Donna by October 3, 2016.
Motion to enter into Executive Session with Director’s participation
and the Secretary’s
attendance, to discuss the strategy of the
cider mill property on
alternative sites for the Library was made at 8:42pm by Valerie Smith and seconded by Will Farrell; all others were
Board left Executive Session at 9:25pm.
Motion to adjourn was made at 9:25pm by Luz Ledesma; all others were in
filed with original: