MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: SEPTEMBER, 2016

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Plattekill Public Library

Board of Trustees

September 8, 2016

 

The meeting was called to order at 7:01 PM with the Pledge of Allegiance.

 

Present were:              

 Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee;

Luz Ledesma, Trustee; Will Farrell, Trustee; John Georghiou, Director;  Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Excused were: Joe Egan and David Padilla

 

Public Comment:

None

 

Correspondence

None

 

Secretary’s Report:

               

           Motion to accept the minutes of the August 17, 2016 Board meeting was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

 

Financial Report:

Treasurer Barbara Jacobini reviewed the report for the Board

 

Fiscal Year 2016 Health Insurance renewal:

Barbara reviewed the findings from extensive comparison research of various CDPHP heath care plans that she presented to the Personnel Committee on September 8, 2016.

 

Lynne requested Barbara send this information to absent Board members so they are prepared to vote on this issue at the October Board meeting.

 

Will recommended the Board vote at this meeting regarding the insurance, as waiting may not allow sufficient time to comply with the renewal deadline.

 

 

        Motion to approve payment of the September bills was made by Luz Ledesma and seconded by Will Farrell; all others were in favor.

 

        Motion to approve the August payroll was made by Karen Adamson and seconded by Valerie Smith; all others were in favor.

 

 

 

 

 

Director’s Report:

Was read and discussed.

 

John noted the Friends’ funds are running low, and while the Friends did offer to contribute $500 to the cost of the parking lot lighting project, he recommended the Library pay the total cost and release the Friends from the $500 they offered.

 

John noted that the Friends may resume selling the donated used book collection on the Library porch.

 

           Motion to use the Larkin grant funds to cover the cost of the lighting project and release the Friends from their offer of a $500 contribution was made by Valerie Smith and seconded by Will Farrell; all others were in favor.

 

           Resolution to temporarily exceed the limit of the M&T policy as follows was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

                Be it resolved to exceed the limit of the M&T Debit Card Policy this month by transferring an extra $3500.00 to cover technology and dyslexia expenditures made possible by the Larkin and MHLS grants.

 

John will write a letter on behalf of the Board inviting Senator Larkin and the Town Board to the grand opening of the Library’s technology enhancements purchased through his grant.

 

           Motion to appoint Ruth Jantzi as a part-time clerk was made by Luz Ledesma and seconded by Valerie Smith; all others were in favor.

 

Committee Reports:

None

 

           Motion made at 8:01pm to enter into Executive Session with the Director’s participation to discuss personnel issue regarding a specific employee.

 

The Board came out of Executive Session at 8:04pm.

               

Unfinished Business:

None

 

Architect Paul Mays will be at the Library on September 9, 2016 to begin to perform a Feasibility Study.

 

The Board reviewed William Goings’ findings of the environmental study for possible leakage of the oil storage tanks in the Library furnace room.  John noted the Town was notified of Mr. Goings’ s report. Bob Wager, Town Highway Supervisor, subsequently came to look at the oil tanks.

 

The Ulster County Library Association Dinner is on Tuesday, September 27 at Garvin’s in New Paltz. 

 

 

 

 

 

New Business:

 

John will write a letter to the Town Board stating the Library Board supports the Eagle Scout’s monument removal project.   This letter will also address the question of whether or not the flagpole directly behind the monument will be moved as well.  If the plan does not include the flagpole, the Board would appreciate it being moved to the front of the Library property. 

 

Friends liaison report:

 

·         Steve will be doing an email blast to promote the budget vote

·         The setup for Plattekill Day will include:

o        Vote flyers

o        Pumpkin painting for kids

o        Face painting

o        Bake sale

o        Book sale

o        Raffle tickets for donated handmade quilt and announcement of the winner

·         They will be sending out a mailing a week prior to the vote

·         Monday of the week before the vote they will start making phone calls

·         Planning a big spring book sale

 

Karen suggested the Friends send out a meeting reminder email a week in advance of their meetings.

 

Reminder: The MHLS Annual Membership Meeting is on Friday, October 14, 2016 at the Henry A. Wallace Center at the FDR Presidential Library and Home in Hyde Park.  The speaker is Paul Sparrow, Director of the FDR Library.  Please RSVP to Donna by October 3, 2016.

 

                                Motion to enter into Executive Session with Director’s participation and the Secretary’s        

attendance, to discuss the strategy of the cider mill property on alternative sites for the Library was made at 8:42pm by Valerie Smith and seconded by Will Farrell; all others were in favor.

 

The Board left Executive Session at 9:25pm.

 

                            Motion to adjourn was made at 9:25pm by Luz Ledesma; all others were in favor.

 

 

Respectfully submitted,

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

                                                                Bookkeeper’s Report

                                                                Director’s Report