MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY:September 2017

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Plattekill Public Library Board of Trustees- September 21, 2017 Page 1 of 5

Plattekill Public Library

Board of Trustees

September 21, 2017

The meeting was called to order at 7:00 PM with the Pledge of Allegiance.

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee; Will Farrell, Trustee; David Padilla; Trustee; Joe Egan, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Barbara Jacobini, Treasurer

Excused: Donna Ebanks, Secretary

Public Comment:

Board President Lynne Ridgeway opened the floor to public comment.

Dean Depew – resident of Plattekill, stated that he has spoken with the State Comptroller’s Office and has confirmed that the results of the Library’s OSC audit will not hamper the Library’s potential purchase of the current Library property. Mr. Depew also noted that while the Library is within their legal rights to forego a budget vote this year in consideration of the fact that there are no changes to the Budget, he is disappointed that the Board will not be having a public vote to approve their 2018 Budget. Mr. Depew then asked the Board directly if it is a fact that the Board will not be putting the Budget up for a vote. Trustee Will Farrell replied that the Board would be voting on the Budget issue at this meeting. Mr. Depew then asked if line items were going to be changed within the budget. Board President Lynne Ridgeway responded that the Library’s enabling legislation allows for that possibility, and unless the bottom line of the budget goes up or down, not the line items, the Board is not required to have a vote.

Another member of the public voiced her concerns about the book budget regularly being underspent. She noted the Library’s shelves consistently lack new books and other materials. Library Director John Georghiou explained that the Library had recently performed an inventory and has begun an extensive weeding of the current collection. This has allowed for more shelf space. The Library is already in the process of purchasing many new items, which will include a new expanded popular fiction collection. John also said that the Library will purchase specific items requested by patrons.

Southern Ulster Times reporter Mark Reynolds asked if the Library agreed by resolution to not have a Budget vote. Ms. Ridgeway informed Mr. Reynolds that the Board would be voting on that during the meeting. Vice President Valerie Smith said that the Board had previously agreed and voted to not changing the tax levy amount. Ms. Ridgeway also stated that there is a Trustee election vote on September 28, and that information regarding the Trustee vote has been made public. Plattekill Public Library Board of Trustees- September 21, 2017 Page 2 of 5

Correspondence:

None

Secretary’s Report:

→ Motion to accept the corrected July 13, 2017 regular Board meeting minutes was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

→ Motion to accept the August 10, 2017 regular Board minutes was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

Financial Report:

→ Motion to approve payment of the September bills pending audit was made by Luz Ledesma and seconded by David Padilla; all others were in favor.

→ Motion to approve payment of the payroll for the past month was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve the four purchase orders as listed was made by Will Farrell and seconded by David Padilla; all others were in favor.

Treasurer’s Report:

Employee health insurance is up for renewal in December – currently 3 full-time employees are eligible.

 There is going to be a 21% increase in health insurance. The Board must vote on the insurance renewal at the October Board meeting as a determination is needed by the end of October. All Board members have received an email showing the comparison of various plans.

 Estimate for 2018 NYS Retirement is $41,000 – there is a $400 discount if paid early.

 The Library has received the OSC summary.

Plattekill Public Library Board of Trustees- September 21, 2017 Page 3 of 5

Director’s Report

Lynne reported that the Board had to vote on two Budget matters:

 approve the Budget as presented

 vote on the absence of a Budget vote

Joe expressed a desire to keep costs in control and Will asked for assurance that the Budget being presented for the Board’s vote was the same as the 2017 Budget. Joe asked if the salary line had remained the same as well. Lynne noted that the Board is entitled to move amounts within the Budget, and, with approval, the Director may do so as well. Joe questioned if the salary line of 255,000 was what the staff was earning now, or did that amount include an increase. The Director, John Georghiou, stated there was an increase in the hours worked at the same rate of pay and that he had not proposed a rate change for any staff member as yet, and that would be something for the Personnel Committee to discuss. Will said he was of the understanding that there would not be pay raises for 2018. John clarified this by explaining that the Budget represented the total amount to be spent on payroll – not individual salaries, and that salaries would be voted on separately. Joe specified that he wanted to see a salary line that is broken down to reflect total staff hours and the total expense for those hours at the rate staff is currently earning. Specifically, Joe wanted to know the total amount of staff needed to operate the Library, and what the bottom line in salaries would be. John informed Joe that to be party to this information would mean he was overstepping his role as a Trustee, as the Director is responsible for setting salaries and then making those salary recommendations to the Board.

→Motion to approve the Budget as presented was mad by Joe Egan and seconded by Luz Ledesma; all others were in favor.

→Motion the Board complies with enabling legislation and has no vote on the Budget this year as it is redundant was made by Valerie Smith and seconded by Karen Adamson.

MOTION WITHDRAWN

→Motion that we do not have a Budget vote this year was made by Valerie Smith and seconded by Luz Ledesma.

MOTION WITHDRAWN

→Motion that we do not have a budget vote this year because there is no change was made by Valerie Smith and seconded by Luz Ledesma:

Yay: L. Ridgeway; V. Smith; K. Adamson; W. Farrell; J. Egan; L. Ledesma

Nay: D. Padilla

Motion carried. Plattekill Public Library Board of Trustees- September 21, 2017 Page 4 of 5

→Motion that next year we have a vote for a budget regardless of whether there is an increase or a decrease was made by Joe Egan and seconded by Will Farrell; all others were in favor.

Committee Reports:

None

Unfinished Business:

Lynne reported that the Library’s attorney has revised the specifics of the proposed Engineer’s structural report and requested revisions. The Board is still awaiting the revised proposal.

New Business:

No Friends liaison report was available.

The Annual UCLA Dinner is on Monday, 10/16 at 6pm at Ole Savannah’s in Kingston. Please call the Library to RSVP by September 29.

Mid-Hudson Library System Annual Membership Meeting is on Friday, 10/27 @ 8:30 at the Henry A. Wallace Visitor and Education Center in Hyde Park please use link provided to register: https://www.eventbrite.com/e/mid-hudson-library-system-annual-membership-meeting-tickets-37005397139

Trustee David Padilla asked to make a motion:

→Motion that we start recording the meetings on a regular basis was made by David Padilla and seconded by Joe Egan.

MOTION WITHDRAWN

→Motion that we record the meeting in its entirety from beginning to end was made by David Padilla and seconded by Joe Egan; all others were in favor.

Lynne noted that once the Board meeting minutes are approved they are then the official record.

→Motion that people not speak on behalf of the Board without Board approval was made by Joe Egan.

MOTION WITHDRAWN Plattekill Public Library Board of Trustees- September 21, 2017 Page 5 of 5

→Motion that no one speak on behalf of the Board, or infers that they speak on behalf of the Board, without the Board’s approval on the topic or whatever may go without the Board’s approval. Period. Was made by Joe Egan.

MOTION WITHDRAWN

Will Farrell stated that since the Vice President of the Board of Trustees has gone to Town Board meetings as a citizen and discussed whatever she wanted to discuss under the guise of being at the Town Board meeting without knowledge of such by the Plattekill Library Board, other members, clearly anybody on the Library Board, can address the Town Board as such because the Vice President of the Library Board has set precedent.

Adjournment:

The meeting was adjourned at 9:41 pm.

Respectfully submitted by:

Donna Ebanks

Secretary

Attachments filed with original: Agenda

Bookkeeper’s Report

Director’s Report