MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: OCTOBER 2016 

BACK TO MINUTES INDEX                         BACK TO LIBRARY MAIN PAGE


Plattekill Public Library

Board of Trustees

October 13, 2016

 

The meeting was held in the Senior Center (community room beneath the Library) and called to order at 7:10 PM with the Pledge of Allegiance.

 

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee;

Luz Ledesma, Trustee; Will Farrell, Trustee; David Padilla, Trustee; Joe Egan, Trustee; John Georghiou, Director;  Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Guests: Paul Mays of Butler Rowland Mays Architects, LLP

                Mark Reynolds, reporter for the Southern Ulster Times

 

Board President Lynne Ridgeway administered the Oath of Office to the following elected Trustees:

Will Farrell, David Padilla, and Valerie Smith.

 

Architect Paul Mays presented his feasibility study of 2047 Rte. 32, Modena during which he answered questions.

 

Joe Egan left the meeting at 7:55 PM

 

        Motion to accept the Personnel Committee’s recommendation to approve the CDPHP Gold Plan health insurance plan was made by Valerie Smith and seconded by Karen Adamson; 4 votes in favor (LR, VS, LL, KA,); DP abstained; WF recused himself:  motion passed.

 

           Motion to enter into Executive Session at 8:24 PM with the Director, the Library’s Attorney, Robert Schofield’s participation (via conference call), and  the Secretary’s attendance, to discuss potential litigation and to have a discussion about a real estate transaction that may affect its value, was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

Joe Egan returned to the meeting at 8:45 PM

The Board came out of Executive Session at 9:05 PM

 

Public Comment:

Reporter Mark Reynolds asked the Board if we have discussed research into any possible restrictions on the potential purchase of the current Library property with our attorneys and have we engaged them to research same.  Lynne replied that we have not had such a discussion nor have we engaged them to do research.  Mr. Reynolds then asked if the Town will determine if there are restrictions.  Will informed him that they (the Exploratory Committee) were told the Town Supervisor would be talking to the Town’s attorney.  In continued discussion, Mr. Reynolds asked if there was a timeline.  Will stated that the Town has approved spending money on an attorney and they are getting an appraisal to determine a price.

 

 

Correspondence

MHLS – October 14 is the MHLS Annual Meeting.  Names are submitted to fill term positions and voting will take place at the Annual Meeting; each library gets one vote.

 

Election of Officers:

Joe Egan nominated Will Farrell for President of the Board of Trustees; David Padilla seconded the nomination. 

Votes: 3 votes in favor (JE, WF, DP); 4 votes opposed (LR, VS, LL, KA); motion failed.

 

Incumbents Lynne Ridgeway, President and Valerie Smith, Vice President were nominated by Luz Ledesma; Karen Adamson seconded the nomination.

Votes: 4 votes in favor (LR, VS, LL, KA); 3 votes opposed (WF, JE, DP); motion passed.

 

Lynne made three calls for any other nominations from the floor.  No other nominations were presented.

 

As established by a majority vote, Lynne Ridgeway and Valerie Smith were elected to one year term as President and Vice President, respectively.

 

By consensus, the Board’s Secretary, Donna Ebanks and the Board’s Treasurer, Barbara Jacobini, were reappointed to their positions, respectively.

 

Secretary’s Report:

               

           Motion to accept the regular Board meeting minutes of September 8, 2016 was made by Luz Ledesma and seconded by Karen Adamson; Joe and David abstained; all others were in favor; motion passed.

 

Report from Library Exploratory Committee:

Will Farrell and Luz Ledesma

·         Discussed appraisal with Town’s Exploratory Committee

·         Town Board would support a referendum

·         The Senior Center would remain here

·         Town Board will not put any money towards repairing the current Library building

·         The Library would be required to put money in escrow

·         With regard to the appraisal:  the Town and the Library share the costs, but each party would have two appraisers

·         Town Exploratory Committee noted the current Library property was previously appraised at $495,000

 

Commentary from Board:

Ø      Board should have written reports from the Library’s Exploratory Committee

Ø      When will the Town Board have an asking price?

Ø      Library Board must decide if they will retain their own appraiser or use the Town’s

Ø      MHLS may have a list of appraisers

Ø      Consider having separate appraisers

Ø      Board should determine a not to exceed time and maximum cost of appraiser now so as to not have to wait for the next Board meeting

Ø      Board is not required by policy to get three separate quotes for hiring an appraiser

 

           Motion to contact MHLS for an approved appraiser list and hire an appraiser at a cost of up to $1000, and we will pay the entire cost ourselves, was made by Joe Egan and seconded by Karen Adamson; all others were in favor.                       

 

Financial Report:

Treasurer Barbara Jacobini reviewed the report for the Board

 

·      The $10,000 Larkin grant has been received

·      The Library received a $1,200 dyslexia grant – a dyslexia program is scheduled for Saturday, October 15

·      Warrant of checks was circulated for signatures of Board members

·      Standard monthly financial reports are included in the Board members packets

 

        Motion to approve the payroll was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

 

        Motion to approve payment of the bills pending audit was made by Will Farrell and seconded by Karen Adamson; all others were in favor.

 

Director’s Report:

Was read and discussed.

Will informed the Board that Dawes Septic is willing to test the septic system free of cost.

 

Lynne noted a purchase order is required for approving attorney fees of up to $2000

 

           Motion to approve the purchase order for legal services for a cost of up to $2000 was made by Joe Egan and seconded by David Padilla; all others were in favor.

 

           Motion to have Dawes Septic test for proper function of the septic system for free was made by Will Farrell and seconded by David Padilla; all others were in favor.

 

           Motion to pay the $600 yearly e-books fee was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

Joe requested John send him the Director’s Report that outlines the revised personnel staffing expenses.

 

           Motion to not exceed a cost of $3000 for lights and security cameras was made by Will Farrell and seconded by Joe Egan; all others were in favor.

 

Committee Reports:

None

 

Unfinished Business:

The Library’s 2016 grant submission to MHLS was withdrawn on September 23, 2016.

 

The annual UCLA Dinner/Meeting on September 27, 2016 was attended by Lynne, Valerie, Luz, Will, and Donna.

 

New Business:

Lynne requested all Board members consider their committee appointment interests for 2016+2017 and contact her before the next meeting.

 

Liaison to Friends Report:

Will did not attend the September Friends meeting because he was at the Library’s Narcan training which was being held at the same time.

 

MHLS Essential Trustee Training will be taking place early in October; go to midhudson.org to register.

 

Joe Egan noted that when he makes contact with representatives of some of the grants he is researching, they ask what his position is in order to proceed.  Joe stated that he would like to say that he is a member of the Grants Committee.  The Board agreed that if he is comfortable with that we are.

 

Motion to adjourn was made at 10:00 PM

 

Respectfully submitted,

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

                                                                Bookkeeper’s Report

                                                                Director’s Report