2018 march Minutes

The meeting was called to order at 7:01 PM with the Pledge of Allegiance.

Present were:Lynne Ridgeway, President; Valerie Smith, Vice President; Luz Ledesma, Trustee;, Karen Adamson, Trustee; Joe Egan, Trustee; John Georghiou, Director; Barbara Jacobini; Treasurer; Donna Ebanks, Secretary.

Trustees Will Farrell and David Padilla arrived at 7:02PM.

Secretary’s Report:

→Motion to accept the February 8, 2018 regular Board meeting minutes was made by Valerie Smith and seconded by Luz Ledesma; Karen Adamson abstained and all others were in favor.

Barbara reviewed the financial report for the Board.

Approved Budget has been entered into QuickBooks
Annual Report has been submitted and must be approved at this meeting
Board members checked report to confirm their correct addresses and phone numbers
Nugent & Haeussler are working on the annual audit, AD, and 990 forms

Budget & Finance Committee meeting scheduled for Tuesday, March 13 at 6:30PM to discuss the contingency fund
Warrant of checks was circulated for signatures
Note: undesignated donation money was moved into the programming line item

→Motion to approve payment of the bills pending audit was made by Joe Egan and seconded by Luz Ledesma; all others were in favor.

→Motion to approve payment of payroll for the past month was made by Will Farrell and seconded by David Padilla; all others were in favor.

→Motion to approve the Annual Report as submitted was made by Valerie Smith and seconded by Will Farrell; David Padilla abstained and all others were in favor.

Director’s Report:

Items of note:

The Friends met on 2/28/18; they are working on filling officer positions and recruitment
Request for the Board to appoint by motion newly hired part-time clerk, Brittany Palmer
Advocacy Day on February 28, 2018 was attended by John, Lynne, and Ben A.

Clarification of the budget as it relates to staff payroll

→Motion to appoint Brittany Palmer to a part-time clerical position was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

The Board engaged in a discussion regarding the Director’s recommendations for staff payroll.

Joe Egan left the meeting at 7:45PM

→Motion to approve the staff pay rates as recommended by the Director was made by Valerie Smith and seconded by Luz Ledesma. Motion passed.

Aye:Luz LedesmaAbstentions:David Padilla

Valerie SmithRecused:Will Farrell

→Motion to approve a leave of absence for Barbara Jacobini when she chooses to take it was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

→Motion to approve unpaid leave for Marisol Gerena under the Family Leave Act was made by Luz Ledesma and seconded by Valerie Smith; all others were in favor.

Valerie distributed the minutes of the February 21, 2018 Personnel Committee meeting.

→Motion to make the approved staff raises effective the beginning of 2018 was made by Valerie Smith and seconded by Luz Ledesma.

Aye:Valerie SmithAbstentions:David Padilla

Luz LedesmaRecused:Will Farrell

Unfinished Business:

Annual Review of Policies: All Board members were satisfied with the policies as they were received and no changes were recommended. Joe Egan will be followed up with re the status of the policies he was assigned to review.

MHLS will be presenting:

Trustee Essentials: Saturday 3/10 @ 9:30AM Saugerties

Tuesday 3/13 @ 5:30PM @ POK MHLS

Financial & Fiduciary:Tuesday 4/10 @ 5:30PM @ POK MHLS

Registration:http://calendar.midhudson.org

Plattekill Memorial Day Parade is on Saturday, May 26th. John plans to represent the Library as part of the vehicle procession.

The Board engaged in a discussion regarding the purpose of Executive Session for a salary discussion.

→Motion to enter into Executive Session at 8:15PM without the Director’s participation to discuss a personnel matter involving salary adjustment about a specific individual was made by Luz Ledesma and seconded by Valerie Smith. Motion passed.

Aye:Luz LedesmaNay:Will Farrell

Valerie SmithDavid Padilla

At approximately the time the Board went into Executive Session, Mark Reynolds arrived.

The Board left Executive Session at 8:45 PM.

Motion to give the Director a $2500 raise for 2018 made by Will Farrell, seconded by Luz Ledesma. Ayes: Will Farrell, Luz Ledesma. Nays: Lynne Ridgeway, Valerie Smith, Karen Adamson. David Padilla abstained. The motion failed.

Motion to give the Director a $3000 raise for 2018, effective January 1st, made by Valerie Smith, seconded by Karen Adamson. Ayes: Lynne Ridgeway, Valerie Smith, Karen Adamson, Luz Ledesma. Nays: Will Farrell, David Padilla. The motion carries.