MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: June, 2016

BACK TO MINUTES INDEX                         BACK TO LIBRARY MAIN PAGE


----------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Plattekill Public Library

Special Board of Trustees Meeting

June 8, 2016

           

The meeting was called to order at 7:02 PM with the Pledge of Allegiance.

 

Present were:   Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee ; Will Farrell, Trustee; Luz Ledesma, Trustee; Joe Egan, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

 

7:08pm: David Padilla joined the meeting

 

Public Comment:

None

 

           Motion to enter into Executive Session with the Director’s participation and the presence of the Board Secretary to discuss a specific real estate transaction was made by Valerie Smith and seconded by Luz Ledesma.

 

                           Motion that Luz Ledesma be on the committee to speak with the Town Board

                                was made by Joe Egan and seconded by Will Farrell; all others were in favor.

 

           Motion that Will Farrell be the second person on the committee to speak with the Town Board was made by Joe Egan and seconded by David Padilla.

Yes: David Padilla; Joe Egan; Luz Ledesma; Will Farrell

No: Valerie Smith; Lynne Ridgeway

Karen Adamson abstained

 

           Motion to leave Executive Session at 8:30pm was made by Luz Ledesma and seconded by Valerie Smith.

 

           Motion to adjourn at 8:30pm.

 

Respectfully submitted by:

 

Donna Ebanks

_____________________________________________________________________________________________________________________________

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------

Plattekill Public Library

Board of Trustees

June 9, 2016

           

The meeting was called to order at 7:03 PM with the Pledge of Allegiance.

 

Present were:                Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee;

Joe Egan, Trustee; Luz Ledesma, Trustee; Will Farrell, Trustee; David Padilla, Trustee; John Georghiou, Director;  Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Public Comment:

 

A Resident of Plattekill presented to the Board her position on banning the distribution of single-use plastic grocery bags in the Town of Plattekill.

 

David Padilla arrived at 7:08

 

Correspondence

None

 

Secretary’s Report:

 

           Motion to accept the minutes of the regular Board meeting of May 12, 2016, with correction to spelling of Senator Larkin’s name under Committee Reports,  was made by Luz Ledesma and seconded by Valerie Smith; all others were in favor.

 

Financial Report:

 

Barbara Jacobini reviewed the bookkeeper’s report. 

 

A check has been received from the Community Foundation in the amount of $6, 017.86 and deposited into the capital fund; it is designated for the Building Fund.

 

           Motion to designate all funds presently in the capital fund to the Building Fund was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

 

Barbara reported the audit has been completed and the Board should schedule the auditor to attend an upcoming Board meeting to address the audit.

 

A profit and loss report will be included in all future monthly bookkeeper’s reports. 

 

Next month’s bookkeeper’s report will include the half year budget vs. actual report.

 

Joe Egan requested clarification for the travel expense item on the report.  John explained this was reimbursements to individuals who attended Library Advocacy Day in Albany.

 

The warrant of checks was distributed for signatures.

                              Motion to approve the May payroll was made by Valerie Smith and seconded by Will 

                                Farrell; all others were in favor.

 

           Motion to approve payment of the bills pending audit was made by David Padilla and seconded by Joe Egan; all others were in favor.

 

Director’s Report:

Was read and discussed.

 

           Motion to authorize Lynne Ridgeway and Valerie Smith to compose a letter to Katie Baca and the Wallkill High School principal thanking Katie for her volunteer service as a homework help mentor at the Plattekill Library was made by Valerie Smith and seconded by Joe Egan; all others were in favor.

 

Lynne noted that John and the staff did an excellent job of rearranging               the Adult Room to allow for more space for public computers and an expanded study area.

 

Joe has applied for a summer reading grant for the Library through the Koch Brothers Foundation.

 

Committee Reports:

 

The Planning and Personnel Committee met on May 23; minutes from that meeting have been distributed.

 

          Motion was made by Valerie Smith and seconded by David Padilla; all others were in favor to adopt the following Tax Cap Resolution:

 

Whereas, due to the timing of the State comptroller’s Office in releasing the statistics needed to calculate the actual tax levy limit, the adoption of the 2016 budget for the Plattekill Public Library may require a tax levy increase that technically exceeds the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and

 

            Whereas, General Municipal Law Section 3-c expressly permits the Library’s Board of Trustees to override the tax levy limit by a resolution approved by at least sixty percent of qualified board members; now there be it

 

            Resolved, that on June 9, 2016, at least sixty percent of the Board of Trustees of the Plattekill Public Library voted and approved to exceed the tax levy limit if necessary.

 

 

          Motion to accept the recommendation of the Budget & Finance Committee to propose a 1.25 percent budget increase was made by Joe Egan and seconded by David Padilla; all others were in favor.

               MOTION WITHDRAWN

 

           Motion to request a 1.50% budget increase was made by Joe Egan and seconded by David Padilla; all others were in favor.

 

Unfinished Business:

 

The Board reviewed information compiled from the focus groups.

 

New Business:

Will reported on the Friends June meeting:

·      They have a full Board – Aimee Gadeleto is President

·      They are working on a letter requesting donations and volunteers

·      Money for parking lot lighting was approved

·      Friends will be represented at Plattekill Day

·      They will be having book sale

·      The next Friends meeting will be on Thursday, July 7 at 7pm

 

Excellent webinar on library construction is available in a recorded version; look for this on the DLD website.

 

           Motion to adjourn at 9:30pm was made by David Padilla, seconded by Joe Egan;  all others in favor.      

 

Respectfully submitted,

 

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

                                                                Bookkeeper’s Report

                                                                Director’s Report

                                _____________________________________________________________________________________