MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: DECEMBER, 2017
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The meeting was called to order at 7:13 PM with the Pledge of
Present were: Lynne Ridgeway,
President; Valerie Smith, Vice President; Karen Adamson, Trustee; Will Farrell,
Trustee; David Padilla; Trustee; Joe Egan, Trustee; Luz Ledesma, Trustee; John
Georghiou, Director; Barbara Jacobini,
Treasurer; Donna Ebanks, Secretary
Public: Southern Ulster Times reporter Mark Reynolds
Mark Reynolds asked the following
questions regarding the recent engineer’s report:
On what date was the engineer’s
When did the Board receive the report
with the results of the inspection?
Did the Board have plans to discuss the
report with the Town?
Were there issues with leaking oil?
What was the cost of the engineer’s
What is the status of the $9,250 deposit
money on the Cider Mill property?
Lynne replied that the inspection was
done on October 20, 2017 and that she did not recall the date she received the
results; the cost of the inspection was $5000. John said he would provide Mark
with the date the results were received. Lynne
stated that the Library’s attorney approved of sharing the report with the
Plattekill Town Board; any discussion with the Town Board would probably take
place after the upcoming holidays. The engineer’s inspection did not find any
evidence of leaking oil and the attorney has not communicated any information
regarding the Cider Mill property deposit money.
The Board received letters from two
patrons who were very pleased with services and materials they had recently
received at the Plattekill Library.
Motion to accept the November 2, 2017 regular Board meeting minutes as
amended was made by Karen Adamson and seconded by Luz Ledesma; all other were in
Valerie requested that under other
discussion, the November 2, 2017 minutes be amended to include the following
Valerie noted that the Board has indeed
engaged in discussions about the action plan with regard to the NYS
comptroller’s audit and has had the opportunity to voice their comments.
Barbara reviewed the report for the Board.
All Board members received disclosure of
conflict of interest forms which are to be completed and returned to the
bookkeeper at the January 2018 Board meeting.
There is a minimum wage increase
effective as of December 31, 2017. $10.40 per hour will be the new minimum wage.
Recommendation to revise the last
paragraph of Capital Reserve Policy to state that surplus funds at the end of
the year may be transferred into the capital fund.
The Board engaged in discussion regarding
upcoming Budget & Finance Committee meetings for 2018. Barbara noted the
meeting dates will be planned in January. The
Budget & Finance Committee meetings are open to the public.
Motion to move $1,500 from payroll line item to operations line item and
government costs benefits line item to the operations line item was made by Joe
Egan and seconded by Luz Ledesma; all others were in favor.
Funds remaining from the Larkin grants
will be used for the installation of security cameras.
The 2018 Purchase Orders as listed in the
Bookkeepers report were reviewed by the Board.
Barbara noted the amounts are not exact and are based on anticipated
spending for 2018.
Motion to approve the Purchase Orders for 2018 as presented was made by
Will Farrell and seconded by Joe Egan; all others were in favor.
The Purchase Orders list and warrant of
checks was circulated for Board members’ signatures.
Motion to accept the updated Capital Reserve Fund policy was made by
Valerie Smith and seconded by Luz Ledesma; all others were in favor.
Motion to approve the November payroll was made by Luz Ledesma and
seconded by Will Farrell; all others were in favor.
Motion to approve the checks pending audit was made by Luz Ledesma and
seconded by Will Farrell; all others were in favor.
Joe Egan left the Board meeting at 7:53pm to attend meeting at Town Hall.
noted the minimum wage increase of $10.40 per hour as the new rate of pay for
recently hired library clerks, Caitlin Cacciatore and Wendy Massalone.
asked for a motion to approve staff salaries as outlined in the Director’s
asked the Board to approve by motion the equal hourly sum of $17.25 for the four
clerical positions staffed for between seven and seventeen years.
asked if this salary increase decision was made by the Director or the Personnel
Committee. Lynne stated that this
was a committee recommendation being brought before the Board.
Valerie noted that the increase is in keeping with a salary evaluation
made by the comptroller’s auditor. Will stated that this recommendation was
only the end result and did not include an explanation of how it was achieved.
John noted that Will would have to recuse himself from the discussion siting a
conflict of interest.
Finance and Budget committee met on 11/16/17 and 11/27/17and the Policy
Committee met on 11/16/17. Notes
from these meetings were included in the December Bookkeeper’s Report. The
Personnel Committee met on 11/16/17; minutes from that meeting were not
available due to computers issues.
requested clarification on the procedure for distribution of committee meeting
minutes. Lynne stated that the
committee reviews the minutes for accuracy and they are then sent to the entire
Board via email prior to the next Board meeting.
discussion regarding staff salaries as recommended was tabled for the January
meeting so that the Personnel Committee meeting minutes could be distributed.
stated that documents Board members receive are not presented in a timely manner
and the Board is getting everything backwards without having seen the revisions.
stated that the documents referred to in Joe’s statement were in fact first
presented in September and a draft was presented to the Board for thorough
discussion at a previous meeting and then thoroughly explained at the last
said the final draft of the document in question would be the same as the
of the 2018 Committee Appointments was tabled.
→ Motion to accept the
Official Library Holiday Calendar for 2018 was made by Valerie Smith and
seconded by Karen Adamson; all others were in favor.
was no Friends liaison report as they did not meet in December.
→ Motion to enter into
Executive Session at 8:12pm with the
Director’s participation to a have a discussion about matters involving
potential litigation and without the Director’s participation to discuss a
personnel matter involving evaluation of performance about a specific individual
was made by Luz Ledesma and seconded by Valerie Smith; all in favor.
Egan returned to the meeting at 8:20pm.
Board returned from Executive Session at 8:51pm.
→ Motion to give the Town the
Sage Engineering report on the property was made by Valerie Smith and seconded
by Luz Ledesma; all others were in favor.
→ Motion to authorize John to
arrange for full water testing for this building was made by Valerie Smith and
seconded by Luz Ledesma; all others were in favor.
→ Motion to have John ask for
maintenance costs for this building was made by Valerie Smith and seconded by
Will Farrell; all others were in favor.
→ Motion to accept the
written Director’s evaluation was made by Valerie Smith and seconded by Karen
Adamson, all in favor except Joe, who voted nay.
→ Motion to approve the
Committee Appointments was made by Valerie Smith and seconded by Luz Ledesma;
all others were in favor.
Adjournment: The meeting
adjourned at 9:50pm
Respectfully submitted by: