MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: DECEMBER 2016 

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Plattekill Public Library

Board of Trustees

December 8, 2016

           

Plattekill Public Library

Board of Trustees

December 8, 2016

 

The meeting was called to order at 7:00 PM with the Pledge of Allegiance.

 

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; David Padilla, Trustee; Luz Ledesma, Trustee; Joe Egan, Trustee;  John Georghiou, Director; Donna Ebanks, Secretary

 

Excused: Karen Adamson and Barbara Jacobini

Guests: Town Councilman Dean DePew; Maryann DePew; SUT Reporter Mark Reynolds

 

Public Comment:

Mark Reynolds asked Lynne if the Library’s attorney has contacted the Board regarding the call he made to the attorney for the Cider Mill property concerning the down payment being returned to the Plattekill Public Library.  Lynne noted she has not heard from the Library’s attorney regarding this matter. 

 

Correspondence:

None

 

Secretary’s Report:

The motion to approve the minutes of the November 10 regular Board meeting was tabled to the January meeting.

 

Financial Report:

Was read and discussed. 

Bookkeeper Barbara Jacobini was absent; Trustee Luz Ledesma reviewed the report.  

 

John informed the Board that the Purchasing Policy requires the Purchase Orders be prior approved for the year 2017.  The 2017 Purchase Orders are evaluated estimates subject to possible change.  The Conflict of Interest forms must be completed annually as well.

 

Due to cost of repairing the Library’s computers, Joe Egan recommended purchasing new equipment instead of making repairs to dated equipment.  Joe also noted that because the Town owns the current Library property, the Library should not be paying for the cost of shoveling the back stairs and the walkway as this is the Town’s responsibility.  

 

The warrant of checks was circulated for signatures of Board members. 

 

→ Motion to approve the purchase orders based on available information; the checks will still have to be approved to access these amounts was made by Will Farrell and seconded by Joe Egan; all others were in favor.

 

→ Motion to approve the checks pending audit was made by Will Farrell and seconded by David Padilla; all others were in favor.

 

→ Motion to approve the November payroll was made by Luz Ledesma and seconded by Joe Egan; all others were in favor.

 

Director’s Report:

Was read and discussed.

 

John’s report included a plan for employee raises; several Board members disputed the terms indicated on the proposed plan.  Valerie recommended the plan be returned to the Personnel Committee for further review, also stating that as long as the plan is within the Budget the decision is up to the Director.

 

As indicated on John’s report, the Library’s Automation Agreement with MHLS must be voted on by the Board and a signed copy returned to MHLS.

 

→ Motion to accept the Automation Agreement was made by Valerie Smith and seconded by Joe Egan; all others were in favor.

 

John informed the Board that UCLA meetings are now open to all and that meeting dates are listed on the MHLS website. 

 

Committee Reports:

None

 

Unfinished Business: 

The Board discussed having informational meetings at the Library as well as getting out into the community and engaging residents to determine their needs regarding the library facility and services.

 

New Business:

Lynne noted the required annual review of policies is becoming due.  Each Board member should review policies as assigned and approve as written or present any changes at the January Board meeting. Members must include a statement saying they reviewed their assigned polices.

 

Next Friends meeting is scheduled for December 15, 2016.

 

→ Motion to enter into Executive Session at 8:00pm with the Director’s participation to have a discussion about real estate transactions that may affect their value was made by Valerie Smith and seconded by Luz Ledesma, Joe Egan abstained; all others were in favor.

 

The Board came out of Executive Session at 9:45pm.

 

→ Motion  to share the Appraisal with Town Board was made by Joe Egan and seconded by David Padilla; In Favor: Joe Egan, Will Farrell, David Padilla, Not In Favor: Lynne Ridgeway, Valerie Smith, Abstention: Luz Ludesma:  Motion Failed.

 

→ Motion to authorize our Attorney to contact the Town’s Attorney to negotiate regarding the current library property was made by Luz Ledesma and seconded by Will Farrell; all others were in favor. 

 

Adjournment:

 → Motion to adjourn at 9:50; all in favor.

 

 

Respectfully submitted by:

 

Donna Ebanks

Secretary

 

Attachments filed with original: Agenda ,  Bookkeeper’s Report