MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: APRIL, 2016
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Plattekill Public Library
Board of Trustees
April 14, 2016
The meeting was called to order at 7:06 PM with the Pledge of Allegiance.
Present were:Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee ; Will Farrell, Trustee; Joe Egan, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Barbara Jacobini, Treasurer; Donna Ebanks, Secretary
Lynne read aloud a letter of thanks to the Library from Eagle Scout Will Kenney. Mr. Kenney thanked the Library for helping to distribute tickets to various senior citizen programs he organized as his Eagle Scout project.
The Board had the opportunity to read comments of praise that patrons and library visitors wrote on paper hearts at the Library during Library Lovers Month in February.
→Motion to accept the minutes of the February Board of Trustees meeting was made by Valerie Smith and seconded by Luz Ledesma. Will Farrell and Karen Adamson abstained; all others were in favor.
→Motion to accept the minutes of the March Board of Trustees meeting was made by Valerie Smith and seconded by Karen Adamson. Joe Egan and David Padilla abstained; all others were in favor.
Treasurer Barbara Jacobini reviewed the report for the Board
Lynne recommended donations received in memory of Carla Paltridge be deposited into the Library’s capital fund budget line. A discussion ensued regarding various options for recording memorial donations but no decision was made.
Lynne noted that in July of 2015, when a property purchase was eminent, several motions were made to cut checks in preparation for a possible purchase. Lynne informed the Board that the money has to be moved back into the capital fund line item since the transaction didn’t occur.
→Motion to move $160,000, which was previously deposited into the capital fund balance, to the capital fund under equity was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.
The warrant of checks was circulated among Board members for signatures.
Joe Egan noted the Library paid for snow removal from the Library steps and walkway. Joe stated these tasks should be done by the Town as it is their building.
Nugent & Haussler sent a letter to each Board member; Luz noted she did not receive this correspondence.
Joe inquired about the possibility of free Optimum cable service for the Library as it is provided free of charge for the Town Hall building. John stated that this was cablevision only not the internet. He noted that high speed internet may become available to member libraries through Mid-Hudson Library System.
The complete Bookkeeper’s report is attached to these minutes.
→Motion to approve the March payroll was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.
→Motion to approve the March checks pending audit was made by Karen Adams and seconded by Will Farrell.
Barbara informed the Board that due to suspicious activity on the Library’s M&T debit card, the card has been suspended and she is awaiting the issue of a new card.
Was read and discussed.
John will be attending an active shooter class on April 27 that is being offered by the Town of Lloyd Police Department.
Joe Egan noted he is in contact with someone who is willing to look at our computers and evaluate our problems and needs. Joe will have this individual call John to discuss further. Joe also stated that James Patterson has $10,000 grants available for libraries.
7:55pm: Joe Egan was excused to attend Planning Board meeting; he will return when that meeting ends.
John distributed survey worksheets from the MHLS Marketing committee. Board members will work on these individually and then as a group at the May Board meeting.
Note: The Library has been providing refreshment to patrons and visitor during ALA Library Awareness Week, April 10-16. On Thursday of that week, the Board of Trustees presented balloons to the staff to add to the celebratory atmosphere.
The Planning and Personnel Committees presented the following policies for approval:
→Motion to accept the Continuity of Operations policy was made by Valerie Smith and seconded by David Padilla; all others were in favor.
→Motion to approve the Social Media policy was made by Valerie Smith and seconded by Luz Ledesma. David Padilla abstained and all others were in favor.
The MHLS Open Meetings/FOIL workshop was attended by Lynne and Luz.
Friends Liaison Report:
Glenn Geher is the new Friends vice president
Stephen Weir will remain as secretary
Suzy Holbert is the new treasurer; Keila Martinez will turn over the paperwork
Friends will be rewriting the membership form to encourage more volunteer helping hands
Approved funds for Library programs
John and Lynne attended the UCLA meeting on April 14 at the Town of Ulster Library.
→Motion to enter into Executive Session at 8:18pm, with the Director’s participation, to discuss two specific real estate transactions was made by Valerie Smith and seconded by David Padilla; all others were in favor.
The Board returned from Executive Session at 8:55pm.
9:07pm: Joe Egan returned to the meeting.
→Motion to authorize the Director to sign and deliver the letter discussed during Executive Session was made by Valerie Smith and seconded by David Padilla; all others were in favor.
→Motion to enter into Executive Session at 9:00pm, without the Director’s participation, to discuss the Director’s evaluation and salary increase was made by Valerie Smith and seconded by David Padilla; all others were in favor.
The Board returned from Executive Session at 10:20pm.
→Motion to offer the Director a $1,500 raise was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.
→Motion to adjourn was made at 10:22pm by Joe Egan and seconded by David Padilla.
Attachments filed with original:Agenda