MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: August 2017

BACK TO MINUTES INDEX                         BACK TO LIBRARY MAIN PAGE


 

DRAFT  APPROVED VERSION WILL BE POSTED HERE AFTER SEPTEMBER MEETING

___________________________________________________________________________________________

Plattekill Public Library Board of Trustees- August 10, 2017 Page 1 of 4

Plattekill Public Library

Board of Trustees

August 10, 2017

The meeting was called to order at 7:04 PM with the Pledge of Allegiance.

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee; Will Farrell, Trustee; David Padilla, Trustee; Joe Egan, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Donna Ebanks, Secretary

Excused: Barbara Jacobini, Treasurer

Guests: Cindy Delgado, Town Councilwoman; Mark Reynolds, SUT reporter; Robert Schofield, Attorney for the Plattekill Public Library

Public Comment:

Mark Reynolds asked Lynne Ridgeway several questions pertaining to the obsolete potential purchase of the Cider Mill property. Lynne asked Mr. Reynolds if he would like to submit his questions in writing and noted the Library’s attorney would be discussing issues pertaining to the Cider Mill in Executive Session.

Correspondence:

Lynne shared comments praising the Library that were posted by a patron on the Library’s Facebook page.

Secretary’s Report:

Amendments to the July 13 minutes:

Lynne asked that the second sentence under Committee Reports regarding the Policy Committee be deleted and Will requested that the second sentence, in the second paragraph, under New Business, be deleted.

The Board engaged in a discussion regarding the senior citizens’ continued use of the Community Room beneath the Library in the event the Library purchases the current building and its property. Will noted that at the first meeting of the Library and Town exploratory committee, he and Luz were informed the Town stipulates that the senior groups would have continued use of the Community Room until the Library built and occupied another building. Will said this information was brought back to the Board, and all Board members agreed by consensus to this stipulation. Joe said clarification with the Town is needed to include the understanding that the Library will provide space for the seniors but not pay for their trips. Plattekill Public Library Board of Trustees- August 10, 2017 Page 2 of 4

→ Motion to accommodate the seniors and all other community groups for use of the Community Room until such time a new building is constructed was made by Will Farrell.

Motion discussed and reworded

→ If the Library buys the property, we will continue to let the seniors and other groups use the community room. Motion made by Will Farrell and seconded by David Padilla.

Motion discussed

→ Motion to withdraw the two previous motions was made by Will Farrell and seconded by David Padilla; all others were in favor.

→ If the Library buys the property, the Library is committed to providing a space to meet for the seniors and other groups as long as it occupies the existing building. Motion made by Will Farrell and seconded by Joe Egan; all others were in favor.

Financial Report:

The warrant of checks was circulated and initialed by Board members.

→ Motion to transfer the recommended amount of up to $3000 to cover the checks in the general account that we have approved was made by Luz Ledesma and seconded by Will Farrell; all others were in favor.

Upon discovering a note left by the Treasurer the following motion to increase the dollar amount in the initial motion was made:

→ Motion to transfer the recommended amount of $4000 to the corporate general checking account was made by Luz Ledesma and seconded by Karen Adamson; all others were in favor.

→ Motion to approve the July payroll was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve the checks pending audit was made by Will Farrell and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve the following purchase orders:

Classic Storage: $240; ALA individual annual membership: $300; First Book National Office: $500; was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor. Plattekill Public Library Board of Trustees- August 10, 2017 Page 3 of 4

→ Motion to pay Michelle McMann $58.75 as payment for her unused sick time was made by Karen Adamson and seconded by Will Farrell; all others were in favor.

→ Standard Work Day Resolution for the purpose of NYS retirement calculations: the official standard workday for Clerk, Library Clerk, Library Assistant, Library Director 1, Board Treasurer, Board Secretary, and Page will be 7 hours per day was made by Luz Ledesma and seconded by Joe Egan; all others were in favor.

Director’s Report

Was read and discussed

Joe asked John to provide a breakdown of how the technology budget was spent.

John will have Joe’s petition available by August 14 and he informed Joe the petition was due by August 20.

→ Motion to appoint Mark Rubinstein as chairperson of the election pending his agreement was made by Luz Ledesma and seconded by Will Farrell; all others were in favor.

→ Motion to appoint John Georghiou clerk of the election was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve the date of the election as September 28, 2017 was made by Will Farrell and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve closing the Library from Monday, September 11 to Friday, September 15 to perform inventory was made by Will Farrell and seconded by Karen Adamson; all others were in favor.

→ Motion to approve the Annual Report to the Community was made by Valerie Smith and seconded by Luz Ledesma; all others were in favor.

→ Motion to approve the hiring of two election inspectors was made by Karen Adamson and seconded by Luz Ledesma; all others were in favor.

Committee Reports:

None Plattekill Public Library Board of Trustees- August 10, 2017 Page 4 of 4

Unfinished Business:

Lynne distributed a handout for new MHLS trustee training and said that all Board members are encouraged to attend both sessions.

New Business:

The Friends did not meet in July and so there was no liaison report.

→ Motion to enter into Executive session with the Director’s participation to have a

discussion about matters involving potential litigation, a real estate transaction that may affect its value and the OSC Audit Report was made at 8:20pm by Valerie Smith and seconded by Will Farrell; all others were in favor.

The Board returned from Executive Session at 10:16pm.

→ Motion to allocate up to $5000 for an engineer’s report was made by Joe Egan and seconded by Luz Ledesma; all others were in favor.

→ Motion to propose a tax levy equal to last year’s was made by Luz Ledesma and seconded by Karen Adamson; all others were in favor.

Adjournment:

The Board adjourned at 10:20pm

Respectfully submitted by:

Donna Ebanks

Secretary

Attachments filed with original: Agenda

Bookkeeper’s Report

Director’s Report

August 10 2017 BOT Minutes