MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: JUNE 2017

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Plattekill Public Library

Board of Trustees

June 8, 2017

           

The meeting was called to order at 7:05 PM with the Pledge of Allegiance.

 

Present were:                Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee; Will Farrell, Trustee; David Padilla; Trustee; Joe Egan, Trustee;  John Georghiou, Director; Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Excused: Luz Ledesma

 

Guest: Mark Reynolds – Reporter for the Southern Ulster Times

 

Joe Egan requested the opportunity to address the Board; at Mr. Egan’s  request, a copy of his statement is attached to these minutes.

 

Will Farrell added that he had issues with the Board as well, specifically regarding the money that was used for the potential purchase of the Cider Mill property.  Will noted that many Board matters that are discussed in Executive Session should be discussed during the open meeting. Likewise, he felt that many issues are being unnecessarily reserved for Executive Session as attorney client privilege.

 

Board President Lynne Ridgeway stated that all Board members have a right to vote no to any motion for Executive Session.  Will responded that no votes for Executive Session are always overruled by the majority.  He also stated the Board has taken votes in Executive Session with the intention of voting again in open but failed to do so. Joe added that these were issues where there has been a consensus, yet emails indicate that decisions were made that went against the consensus.  Lynne replied that she has requested they bring the emails to the Board for discussion in Executive session. Will offered as an example an Executive Session where the Board voted by a show of hands to vet the current Library property before making any further decisions on the Cider Mill property, but failed to make the motion at the end of Executive Session.  Lynne noted that Board members have the responsibility and right to remind her to have a motion made. 

 

David Padilla stated that the Board is polarized and the President’s job was to bring the members together.

 

Valerie Smith said that every Trustee is responsible for the work of the Board, not just a couple of members, and they should respect each other, honor confidentiality when it is necessary, and support the decision of the majority.

 

Mark Reynolds asked Joe Egan if his statement was a call for an investigation, to which Joe responded no.  President Ridgeway and Vice President Smith stated that they would not be stepping down from their positions.

 

Valerie noted that if someone has an addition to the agenda it should be submitted prior to the meeting; Joe stated he was following a precedent.

 

Public Comment:

None

 

Correspondence:

 

Letter of retirement from Library Assistant Mary Antzak was acknowledged.

 

Correspondence from MHLS was received regarding nominations for the Ulster County MHLS Trustee term that is open. Submissions must be received by Margie Minard prior to July 1.

 

Secretary’s Report:

 

           Motion to accept the minutes of April 13 Board meeting was made by Will Farrell and seconded by Joe Egan; all others were in favor.

 

There were no minutes from the May 11 meeting as there was no quorum of members.

 

Financial Report:

 

Treasurer Barbara Jacobini reviewed her report for the Board.

 

Both the May and June warrant of checks was circulated and initialed by Board members.

 

Barbara stated that the State Comptroller’s Office has completed their report and a formal report will be issued in a few months.

 

The Treasurer requested the Board make a motion to approve the following five purchase orders:

 

·         Rhode Island Novelty - $350

·         Fire Mountain Gems - $250

·         Christine Adams - $150

·         Kaplan Toys - $250

·         Rainbow Printing - $465

 

           Motion to approve the five purchase orders listed was made by Will Farrell and seconded by Joe Egan; all others were in favor.

 

           Motion to ratify the payment of the May bills as stated was made by Joe Egan and seconded by Will Farrell; all others were in favor.

 

           Motion to approve payment of the May 8 bills was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

           Motion to approve payment of the past two month’s payroll was made by Joe Egan and seconded by David Padilla; all others were in favor.

 

Joe Egan left the meeting at 7:56pm

 

Director’s Report

Was read and discussed.

 

Lynne noted that the May Director’s report had requested the appointment of Caitlin Cacciatore to a probationary position as part time clerk to replace Michelle McMann.

 

           Motion to hire Caitlin Cacciatore for the probationary period was made by Valerie Smith and seconded by Karen Adamson; all others were in favor.

 

John informed the Board that the price of the video projector he plans to purchase for Library use has gone up.

 

           Motion to purchase the video projector presented not to exceed $1,400 was made by Will Farrell and seconded by Karen Adamson; all others were in favor.

 

Committee Reports:

 

Budget and Finance Committee needs to schedule a meeting.

Personnel Committee needs to schedule a meeting.

 

Unfinished Business:

None

 

New Business:

None

 

Adjournment:

 

                                Motion to adjourn was made at 8:12PM by David Padilla

 

                                                                                                                                                                                               

Respectfully submitted by:

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

Bookkeeper’s Report

Director’s Report

Copy of statement by Joe Egan