MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: JULY 2017

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Plattekill Public Library

Board of Trustees

July 13, 2017

 

The meeting was called to order at 7:04 PM with the Pledge of Allegiance.

 

Present were: Valerie Smith, Vice President; Karen Adamson, Trustee; Will Farrell, Trustee; David Padilla; Trustee; Joe Egan, Trustee; Luz Ledesma, Trustee;  John Georghiou, Director; Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

Excused: Lynne Ridgeway

 

The Board observed a moment of silent reflection for the Marines who lost their lives in the July 11 plane crash.

 

Public Comment:

None

 

Correspondence:

None

 

Secretary’s Report:

 

→ Motion to accept the minutes of the June 8 Board meeting was made by Karen Adamson and seconded by David Padilla; all others were in favor.

 

Financial Report:

The warrant of checks was circulated and initialed by Board members.

 

A discussion ensued regarding payroll taxes and cost of disability insurance.  Barbara will review the numbers in question and send a report of her findings to the Board before the August Board meeting. 

 

→  Motion to authorize the Bookkeeper and Director to work with the accountant and attorney to answer the OSC report at a cost of up to $3,000, was made by Will Farrell and seconded by Karen Adamson; all others were in favor. 

 

→ Motion to approve payment of the bills pending audit was made by Luz Ledesma and seconded by Karen Adamson; all others were in favor.

 

→ Motion to approve payment of the payroll for the past month was made by Luz Ledesma and seconded by Will Farrell; all others were in favor.

 

 

→ Motion to approve purchase orders was made by Karen Adamson and seconded by Joe Egan; all others were in favor.

 

Director’s Report

 Items of note:

 

· To date there are 157 children signed up for the Summer Reading Program; registration continues through mid-August.

· As recommended by MHLS, we are continuing to weed the Library’s various collections.

· The Library will need to close for a week in September to conduct inventory; patrons will be advised of closing at least one week in advance.

· John is still awaiting consensus of the Board on his draft of the Annual Report to the Community. John will resend the draft and Board members will have until the August BOT meeting to respond.

 

Committee Reports:

The Budget & Finance Committee met on June 26; minutes of this meeting were distributed.  A follow-up meeting is required; Joe will email the committee his availability.

 

The Planning & Personnel Committee met on June 12.  Minutes for this meeting were distributed.

 

The Policy Committee met on June 12th and will meet again to discuss the revised Purchasing Policy. 

 

Barbara stated that the standard work week resolution must be submitted to Civil Service and the NYS Retirement System; John will have that resolution prepared for the August Board meeting. 

 

→ The Planning & Personnel Committee recommends extending the work week from 32 hours to 35.  Motion made by the Committee and seconded by Joe Egan.  All others were in favor. 

 

→ The Planning & Personnel Committee recommends ratifying the hiring of an additional part-time employee for 16 hours per week.  Motion made by the Committee and seconded by Will Farrell.  All others were in favor.

 

Unfinished Business: 

None

 

New Business:

The Board engaged in a discussion regarding rescinding the Tax Cap Resolution in accordance with the State Comptroller’s Office.

 

→ Motion to rescind the June 9, 2016 Tax Cap Resolution was made by Luz Ledesma and seconded by Karen Adamson.  All others were in favor.

 

 Valerie suggested the Resource Center for Accessible Living perform an architectural accessibility survey of the current Library building. There is no fee for the assessment, however a donation is suggested.  John noted the Library cannot make donations, but perhaps the Friends would consider making the donation. The Board agreed by consensus to have her go ahead with the survey. Valerie requested the Board and Director email her their thoughts on the questions we would want the consultant to answer for us as soon as possible.

 

 A Friends report was not available as they did not meet in June.

 

 New MHLS trustee workshops: Trustee Essentials & Financial Responsibility. Click on link for dates and to register: http://mid-hudson.evanced.info/Signup

 

 Adjournment:

 

 → Motion to adjourn was made at 8:37 by David Padilla

 

 

Respectfully submitted by:

 

Donna Ebanks

Secretary

 

Attachments filed with original: Agenda 

Bookkeeper’s Report

Director’s Report