MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: AUGUST 2016

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Plattekill Public Library

Board of Trustees

August 17, 2016

 

The meeting was called to order at 7:05 PM with the Pledge of Allegiance.

 

Present were:                Lynne Ridgeway, President; Valerie Smith, Vice President; Karen Adamson, Trustee;

Joe Egan, Trustee; David Padilla, Trustee;  Luz Ledesma, Trustee; Will Farrell, Trustee; John Georghiou, Director;  Barbara Jacobini, Treasurer; Donna Ebanks, Secretary

 

Guest: Rebekkah Smith Aldrich, Coordinator for Library Sustainability for the Mid-Hudson Library

 

           Motion to go into Executive Session at 7:07 PM with Rebekkah Smith Aldrich’s and the Director’s participation and Secretary’s attendance to discuss the strategy of the Cider Mill property on alternative sites for the Library was made by Valerie Smith , seconded by Karen Adamson:

                Ayes: Valerie Smith, Karen Adamson, Luz Ledesma, Lynne Ridgeway

                Nays: Will Farrell, David Padilla, Joe Egan

                Motion passed.

 

Will questioned the need to go into Executive Session as it is his understanding Executive Session is only necessary when discussing the financial consideration for a specific real estate transaction.  Lynne specified the Library’s attorney believes discussing the cider mill property in a public meeting could reflect on the libraries ability to negotiate the price of future potential properties.  Joe Egan requested Rebekkah’s opinion and she stated that she concurs with the Library’s attorney.

 

8:40 PM – The Board left Executive session

 

        Motion to ask Paul Mays to submit a proposal to perform a feasibility study on 2047 Route 32 (the current Library property) and revisit the cider mill property cost estimates and to approve his doing so, for a cost not to exceed $8000 was made by Valerie Smith and seconded by Will Farrell; all others were in favor.

 

         Motion to ask William Going and Associates to submit a proposal to perform tests on the ground beneath and around the furnace and fuel oil storage area at 2047 Route 32 for PCBs and other contaminants and to approve his doing so, at a cost not to exceed $1000 was made by Valerie Smith and seconded by David Padilla; all others were in  favor.

 

Public Comment:

None

 

Correspondence

None

 

Secretary’s Report:

 

           Motion to accept the minutes of the July 14, 2016 regular Board meeting was made by Karen Adamson and seconded by David Padilla; all others were in favor.

               

           Motion to accept the minutes of the August 4, 2016 Special Board Meeting was made by Luz Ledesma and seconded by Valerie Smith; David Padilla and Joe Egan abstained; all others were in favor.

 

Financial Report:

Treasurer Barbara Jacobini reviewed the report for the Board

Item of note:

·         Health insurance rates are increasing by 22%; the Planning and Personnel Committee must schedule a meeting for early September and have a decision by November.

 

           Motion to approve payment of the bills pending audit was made by Karen Adamson and seconded by Luz Ledesma; all others were In favor.

 

           Motion to approve the July payroll was made by Joe Egan and seconded by Will Farrell; all others were in favor.

 

Director’s Report:

Was read and discussed.

Items of note:

·         The lighting project  has been completed

·         John is working on getting security cameras

·         Ongoing internet problems on public and staff computers were found to be due to insufficient internet speed

·         Call lists for Library vote are now available for Board members and Friends of the Library

 

           Motion to approve an increase of the broadband connectivity to the next highest level from 60 mbps to 100 mbps at an additional cost of approximately $40 per month to be used from the Larkin grant, was made by David Padilla and seconded by Luz Ledesma; all others were in favor.

 

Committee Reports:

 

Valerie reported the Planning & Personnel Committee met on July 15, 2016.  The Committee reported they  were informed by the Director that due to Civil Service retirement requirements, Library Assistant Mary Antzak will not be retiring this coming September and her new retirement date will be June 2017.  Joe Egan requested John prepare a financial statement for the next Board meeting that reflects how this change will affect the approved 2017 budget.

 

Unfinished Business:

 

A sympathy card was sent to the family of former Board member Mary Apuzzo from the Board.

 

 

 

 

 

 

 

New Business:

 

There was no Friends liaison report as they did not meet in July.

 

The UCLA Annual Dinner is Tuesday September 27, from 6-9pm at Garvan’s in New Paltz.  Please email Mary at plattekill_lib@hotmail.com no later than September 10 if you plan on attending and if you  are bringing a guest deliver your check ($35 p/p) to Donna at the Library.  Make the check payable to UCLA.

 

There is a MHLS webinar titled Community Engagement on August 26.  Register through MHLS at: http://mid-hudson.evanced.info/signup/calendar

 

           Motion to adjourn was made at 9:28pm.

                                               

 

Respectfully submitted,

 

 

Donna Ebanks

Secretary

 

Attachments filed with original:                Agenda

                                                                Bookkeeper’s Report

                                                                Director’s Report