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Budgets 2011-2014   For the 2015 budget, click here.

 Figures in major categories rounded to nearest hundreds.  

After the end of the 2012 FY budget, we outputted QuickBooks to Excel to show line item details of our actual expenses. This is a condensed version of the accounting details. 

In 2014 we had a CPA firm audit the library for FY 2013. The report will be attached as soon as it is available in electronic form

The Library is a 501c3 tax deductible institution: see the IRS determination letter here.

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Budget Category   

 2011

2012    Report to the Community                

2013 

2014 Budget

Income: Town tax levy

393,350

405,297

413,400

429,936

Expenditures by category: (Line Item details reported for example of accounting details)

Lending Materials 

 

$44,000

 

$44,000

 

$44,000

44,000

 

 

 

 

5000 Library Materials and Binding
5100 Books - New ( books)$19,113.55
5200 Periodicals (Periodicals) $1,875.40
5300 Audio-Visual
5323 Audio Cassettes & CD's (Books-on-Tape or CD) $2,240.69
5324 Videos and DVDs$3,221.60
5325 Music CDs (Music) $406.35
5326 Non-Book Media (CD-roms, video games, software, etc.) $594.28  
Total 5300 Audio-Visual $6,462.92
5400 Electronic Materials Expense (Includes Overdrive, Syndetics, Chilton's, Gale Testing, Heritage Quest, Mango, and Tumble Books; category dictated by Mid-Hudson and Annual State Report $140.54

 

 

 

 

  2011

 

2012 

 

  2013

2014

Building/Grounds   

 

$13,000

 

$12,000 (7.6% decrease)

 

$12,000

12,000

 

 

 

 

6000 Building
6040 Fuel and Utilities
6041 Heating Oil $2,591.45
6042 Central Hudson Electric $1,553.34
6050 Insurance
6051 Liability Insurance (Liability Insurance)$1,670.00
6052 Disability Insurance (Disability Insurance) $431.62 [move to operations for 2013]
6053 Director's/Officer's Insurance $675.00 [move to operations for 2013]
6054 Workers comp$1,455.94 [move to operations for 2013]
6050 Insurance - Other $129.05
Total 6050 Insurance $4,361.61
6060 Other Building Costs
6064 Custodial Supplies $847.94
6060 Other Building Costs - Other $39.94
Total 6060 Other Building Costs $887.88

 

 

 

 

2011

 

2012 

 

  2013

 2014

Operations

 

$28,700

 

$27,000 (5.9% decrease )

 

Increased to $30,400

  30,400

 

 

 

 

7000 Library Operations
7053 Professional fees $4,825.00 $5,000.00 -$175.00 96.50% [Prof.Serv. category]
7054 Payroll service charge (cost of payroll service) $1,916.02
7100 Office and Library Supplies
7110 Operating Exp for Electronic
7111 Automation $557.40
7112 Internet Access (Cable Internet)$867.00 
7114 Databases (Internet Databases) $5,653.75
7115 Telephones $1,642.93
7110 Operating Exp for Electronic - Other $49.95 
Total 7110 Operating Exp for Electronic $8,771.03
7120 Computer purchase
7122 Computer components$69.99 
7124 Computer accessories$342.84
7126 Computer software $208.04
7120 Computer purchase - Other $979.98
Total 7120 Computer purchase $1,600.85
7130 Equipment
7132 cooler+water $623.25 
7133 Equipment purchase$64.70 
7134 Equipment repair$763.75
7136 Equipment Rental $240.00 
Total 7130 Equipment $1,691.70
7145 Furniture $535.75
7150 Miscellaneous Expenses
7151 Contracts w/ Public LIbraries & (Includes Automation Billing, Delivery, Teleforms, Tech Service Contracts, and Web Page Hosting as designated by Mid-Hudson for Annual State Report $5,521.64
7150 Miscellaneous Expenses - Other -$28.12 $0.00 -$28.12 100.00%
Total 7150 Miscellaneous Expenses $5,493.52 $0.00 $5,493.52 100.00%
7160 Office Supplies (Office Supplies)
7161 Computer + Equipment supplies (Ink, toner) $184.71
7163 Paper Goods $257.07
7160 Office Supplies (Office Supplies) - Other $7,188.21
Total 7160 Office Supplies (Office Supplies) $7,629.99
7100 Office and Library Supplies - Other $221.27
Total 7100 Office and Library Supplies $25,944.11 $0.00 $25,944.11 100.00%
7200 Bank Service Charges-$19.00 
7300 Sales Tax paid $221.76
7400 Postage and Stamps
7401 Shipping and Freight (shipping costs of gds ordered) $1,588.30
7400 Postage and Stamps - Other $331.32 
Total 7400 Postage and Stamps $1,919.62

 

 

 

 

2011 

 

2012 

 

 2013

2014

Communications    

 

$5,000

 

$4,000 (20% decrease)

 

$4,000

4,000

 

 

 

 

7500 Communications: Publicity and Public Relations
7510 Memberships $1,362.00 
7520 Training $852.91
7530 Travel $253.05
7540 Publicity $1,465.31
7500 Public Relations - Other $707.22 
Total 7500 Communications $4,640.49 
7000 Library Operations - Other $900.00 

 

 

 

 

 

 

2012 (Line Item details reported) 

 

 

Professional Services

 

$18,000

 

$5,000 (72% decrease)

 

 20% decrease to $4,000

4,000

 

 

 

 

IT Repair/CPA/HR [Library Operations line 7053]

 

 

 

 

 2011

 

2012 

 

 2013

2014

Program Materials   

 

$8,000

 

$8,000

 

$8,000

8,000

 

 

 

 

9000 Programs
9200 Summer Reading Program
9210 Performers$245.00
9220 Craft Supplies $295.27
9230 Misc. $7.78 9240 Prizes $2,895.81 
9250 decorations$186.55
9260 Equipment$260.51
9270 costumes $20.50
Total 9200 Summer Reading Program $3,911.42
9300 Programs
9320 other Craft supplies $1,689.66
9330 other misc.$111.59 
9340 other prizes $2,709.56 9350 other decorations $574.63
9360 Equipment$712.12
9380 Performers $208.30
9300 Programs - Other $161.40 Total 9300 Programs $6,167.26
9000 Programs - Other $0.00 $8,000.00 -$8,000.00 0.00%
Total 9000 Programs $10,078.68 $8,000.00 $2,078.68 125.98%

 

 

 

 

 2011

 

2012 

 

 2013

2014

Governmental Costs

 

$42,700

 

$66,000 (54% increase)

 

 10.6% increase to $73,000

22.6% increase to 89,000

 

 

 

 

8150 tax withholding $37,342.62
8160   Contributions to NYSR (employee contributions deducted from pay for NYS and Local Retirement System)$4,114.46
8300 Employee Benefits
8350 Employer Sponsored Health Reimbursement (of eligible medical expenses $184/month maximum for 6 employees) $10,901.91 $11,040.00 -$138.09 98.75% (Approximately 50% of Healthy NY cost)
8360 Payroll Tax Expense (Employer) (Includes FICA (Social Security) and SUTA (State Unemployment Tax) $17,296.02 $17,629.20 -$333.18 98.11%
8370 NYS Retirement annual payment (Annual employer payment into NYS Retirement program) $39,555.00 $40,480.00 -$925.00 97.72%
Total 8300 $67,752.93 $69,149.20 -$1,396.27 97.98%
8400 Director's Benefits $2,576.00 (previous year carry-over, plus $184/month/year totals $2,576)

 

 

 

 

2011

 

2012 

 

 2013

2014

Salaries       

 

$236,000

 

$236,000  (0% increase)

 

$236,000   (0% increase)

$236,000   (0% increase)

 

 

 

 

8100 Staff payroll (net pay)$175,931.63 $236,000.00 -$60,068.37 74.55% [plus withholding line 8150 above totals $213,274.25] 

 

 

 

 

 

 

 

Miscellaneous

 

$1,850

 

$2,000 (8% increase)

 

$2,000

$2,000

 

 

 

Total   

$397,350

 $405,297 (2% increase)

2% increase to $413,400

4% increase to 429,936

The only increase for FY 2014 is for fees we are charged by the government to pay for Federal and State costs that are beyond our control.  

Further increases in costs are expected during the year due to changes in Federal and State regulations. Health care costs are expected to increase the most. All figures for 2014 are estimates based on projections of known factors.