Budgets 2011

Budgets 2011-2014 For the 2015 budget, click here.

Figures in major categories rounded to nearest hundreds.

After the end of the 2012 FY budget, we outputted QuickBooks to Excel to show line item details of our actual expenses. This is a condensed version of the accounting details.

In 2014 we had a CPA firm audit the library for FY 2013. The report will be attached as soon as it is available in electronic form

The Library is a 501c3 tax deductible institution: see the IRS determination letter here.

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Budget Category	2011	2012 Report to the Community	2013	2014 Budget
Income: Town tax levy	393,350	405,297	413,400	429,936
Expenditures by category:		(Line Item details reported for example of accounting details)
Lending Materials	$44,000	$44,000	$44,000	44,000
		5000 · Library Materials and Binding 5100 · Books - New ( books)$19,113.55 5200 · Periodicals (Periodicals) $1,875.40 5300 · Audio-Visual 5323 · Audio Cassettes & CD's (Books-on-Tape or CD) $2,240.69 5324 · Videos and DVDs$3,221.60 5325 · Music CDs (Music) $406.35 5326 · Non-Book Media (CD-roms, video games, software, etc.) $594.28 Total 5300 · Audio-Visual $6,462.92 5400 · Electronic Materials Expense (Includes Overdrive, Syndetics, Chilton's, Gale Testing, Heritage Quest, Mango, and Tumble Books; category dictated by Mid-Hudson and Annual State Report $140.54
	2011	2012	2013	2014
Building/Grounds	$13,000	$12,000 (7.6% decrease)	$12,000	12,000
		6000 · Building 6040 · Fuel and Utilities 6041 · Heating Oil $2,591.45 6042 · Central Hudson Electric $1,553.34 6050 · Insurance 6051 · Liability Insurance (Liability Insurance)$1,670.00 6052 · Disability Insurance (Disability Insurance) $431.62 [move to operations for 2013] 6053 · Director's/Officer's Insurance $675.00 [move to operations for 2013] 6054 · Workers comp$1,455.94 [move to operations for 2013] 6050 · Insurance - Other $129.05 Total 6050 · Insurance $4,361.61 6060 · Other Building Costs 6064 · Custodial Supplies $847.94 6060 · Other Building Costs - Other $39.94 Total 6060 · Other Building Costs $887.88
	2011	2012	2013	2014
Operations	$28,700	$27,000 (5.9% decrease )	Increased to $30,400	30,400
		7000 · Library Operations 7053 · Professional fees $4,825.00 $5,000.00 -$175.00 96.50% [Prof.Serv. category] 7054 · Payroll service charge (cost of payroll service) $1,916.02 7100 · Office and Library Supplies 7110 · Operating Exp for Electronic 7111 · Automation $557.40 7112 · Internet Access (Cable Internet)$867.00 7114 · Databases (Internet Databases) $5,653.75 7115 · Telephones $1,642.93 7110 · Operating Exp for Electronic - Other $49.95 Total 7110 · Operating Exp for Electronic $8,771.03 7120 · Computer purchase 7122 · Computer components$69.99 7124 · Computer accessories$342.84 7126 · Computer software $208.04 7120 · Computer purchase - Other $979.98 Total 7120 · Computer purchase $1,600.85 7130 · Equipment 7132 · cooler+water $623.25 7133 · Equipment purchase$64.70 7134 · Equipment repair$763.75 7136 · Equipment Rental $240.00 Total 7130 · Equipment $1,691.70 7145 · Furniture $535.75 7150 · Miscellaneous Expenses 7151 · Contracts w/ Public LIbraries & (Includes Automation Billing, Delivery, Teleforms, Tech Service Contracts, and Web Page Hosting as designated by Mid-Hudson for Annual State Report $5,521.64 7150 · Miscellaneous Expenses - Other -$28.12 $0.00 -$28.12 100.00% Total 7150 · Miscellaneous Expenses $5,493.52 $0.00 $5,493.52 100.00% 7160 · Office Supplies (Office Supplies) 7161 · Computer + Equipment supplies (Ink, toner) $184.71 7163 · Paper Goods $257.07 7160 · Office Supplies (Office Supplies) - Other $7,188.21 Total 7160 · Office Supplies (Office Supplies) $7,629.99 7100 · Office and Library Supplies - Other $221.27 Total 7100 · Office and Library Supplies $25,944.11 $0.00 $25,944.11 100.00% 7200 · Bank Service Charges-$19.00 7300 · Sales Tax paid $221.76 7400 · Postage and Stamps 7401 · Shipping and Freight (shipping costs of gds ordered) $1,588.30 7400 · Postage and Stamps - Other $331.32 Total 7400 · Postage and Stamps $1,919.62
	2011	2012	2013	2014
Communications	$5,000	$4,000 (20% decrease)	$4,000	4,000
		7500 · Communications: Publicity and Public Relations 7510 · Memberships $1,362.00 7520 · Training $852.91 7530 · Travel $253.05 7540 · Publicity $1,465.31 7500 · Public Relations - Other $707.22 Total 7500 · Communications $4,640.49 7000 · Library Operations - Other $900.00
		2012 (Line Item details reported)
Professional Services	$18,000	$5,000 (72% decrease)	20% decrease to $4,000	4,000
		IT Repair/CPA/HR [Library Operations line 7053]
	2011	2012	2013	2014
Program Materials	$8,000	$8,000	$8,000	8,000
		9000 · Programs 9200 · Summer Reading Program 9210 · Performers$245.00 9220 · Craft Supplies $295.27 9230 · Misc. $7.78 9240 · Prizes $2,895.81 9250 · decorations$186.55 9260 · Equipment$260.51 9270 · costumes $20.50 Total 9200 · Summer Reading Program $3,911.42 9300 · Programs 9320 · other Craft supplies $1,689.66 9330 · other misc.$111.59 9340 · other prizes $2,709.56 9350 · other decorations $574.63 9360 · Equipment$712.12 9380 · Performers $208.30 9300 · Programs - Other $161.40 Total 9300 · Programs $6,167.26 9000 · Programs - Other $0.00 $8,000.00 -$8,000.00 0.00% Total 9000 · Programs $10,078.68 $8,000.00 $2,078.68 125.98%
	2011	2012	2013	2014
Governmental Costs	$42,700	$66,000 (54% increase)	10.6% increase to $73,000	22.6% increase to 89,000
		8150 · tax withholding $37,342.62 8160 · Contributions to NYSR (employee contributions deducted from pay for NYS and Local Retirement System)$4,114.46 8300 · Employee Benefits 8350 · Employer Sponsored Health Reimbursement (of eligible medical expenses $184/month maximum for 6 employees) $10,901.91 $11,040.00 -$138.09 98.75% (Approximately 50% of Healthy NY cost) 8360 · Payroll Tax Expense (Employer) (Includes FICA (Social Security) and SUTA (State Unemployment Tax) $17,296.02 $17,629.20 -$333.18 98.11% 8370 · NYS Retirement annual payment (Annual employer payment into NYS Retirement program) $39,555.00 $40,480.00 -$925.00 97.72% Total 8300 · $67,752.93 $69,149.20 -$1,396.27 97.98% 8400 · Director's Benefits $2,576.00 (previous year carry-over, plus $184/month/year totals $2,576)
	2011	2012	2013	2014
Salaries	$236,000	$236,000 (0% increase)	$236,000 (0% increase)	$236,000 (0% increase)
		8100 · Staff payroll (net pay)$175,931.63 $236,000.00 -$60,068.37 74.55% [plus withholding line 8150 above totals $213,274.25]

Miscellaneous	$1,850	$2,000 (8% increase)	$2,000	$2,000

Total	$397,350	$405,297 (2% increase)	2% increase to $413,400	4% increase to 429,936

The only increase for FY 2014 is for fees we are charged by the government to pay for Federal and State costs that are beyond our control.

Further increases in costs are expected during the year due to changes in Federal and State regulations. Health care costs are expected to increase the most. All figures for 2014 are estimates based on projections of known factors.