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Budgets 2011-2014   

For the 2016 and 2017 budgets, click here.

For the 2015 budget, click here.    

Click here for the audits and 990 filings index

 Figures in major categories rounded to nearest hundreds.  

After the end of the 2012 FY budget, we outputted QuickBooks to Excel to show line item details of our actual expenses. This is a condensed version of the accounting details. 

In 2014 we had a CPA firm audit the library for FY 2013. Click here for the audits and 990 filings index

The Library is a 501c3 tax deductible institution: see the IRS determination letter here.

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Budget Category   

 2011

2012    Report to the Community                

2013 

2014 Budget

Income: Town tax levy

393,350

405,297

413,400

429,936

Expenditures by category: (Line Item details reported for example of accounting details)

Lending Materials 

 

$44,000

 

$44,000

 

$44,000

44,000

 

 

 

 

5000 · Library Materials and Binding
5100 · Books - New ( books)$19,113.55
5200 · Periodicals (Periodicals) $1,875.40
5300 · Audio-Visual
5323 · Audio Cassettes & CD's (Books-on-Tape or CD) $2,240.69
5324 · Videos and DVDs$3,221.60
5325 · Music CDs (Music) $406.35
5326 · Non-Book Media (CD-roms, video games, software, etc.) $594.28  
Total 5300 · Audio-Visual $6,462.92
5400 · Electronic Materials Expense (Includes Overdrive, Syndetics, Chilton's, Gale Testing, Heritage Quest, Mango, and Tumble Books; category dictated by Mid-Hudson and Annual State Report $140.54

 

 

 

 

  2011

 

2012 

 

  2013

2014

Building/Grounds   

 

$13,000

 

$12,000 (7.6% decrease)

 

$12,000

12,000

 

 

 

 

6000 · Building
6040 · Fuel and Utilities
6041 · Heating Oil $2,591.45
6042 · Central Hudson Electric $1,553.34
6050 · Insurance
6051 · Liability Insurance (Liability Insurance)$1,670.00
6052 · Disability Insurance (Disability Insurance) $431.62 [move to operations for 2013]
6053 · Director's/Officer's Insurance $675.00 [move to operations for 2013]
6054 · Workers comp$1,455.94 [move to operations for 2013]
6050 · Insurance - Other $129.05
Total 6050 · Insurance $4,361.61
6060 · Other Building Costs
6064 · Custodial Supplies $847.94
6060 · Other Building Costs - Other $39.94
Total 6060 · Other Building Costs $887.88

 

 

 

 

2011

 

2012 

 

  2013

 2014

Operations

 

$28,700

 

$27,000 (5.9% decrease )

 

Increased to $30,400

  30,400

 

 

 

 

7000 · Library Operations
7053 · Professional fees $4,825.00 $5,000.00 -$175.00 96.50% [Prof.Serv. category]
7054 · Payroll service charge (cost of payroll service) $1,916.02
7100 · Office and Library Supplies
7110 · Operating Exp for Electronic
7111 · Automation $557.40
7112 · Internet Access (Cable Internet)$867.00 
7114 · Databases (Internet Databases) $5,653.75
7115 · Telephones $1,642.93
7110 · Operating Exp for Electronic - Other $49.95 
Total 7110 · Operating Exp for Electronic $8,771.03
7120 · Computer purchase
7122 · Computer components$69.99 
7124 · Computer accessories$342.84
7126 · Computer software $208.04
7120 · Computer purchase - Other $979.98
Total 7120 · Computer purchase $1,600.85
7130 · Equipment
7132 · cooler+water $623.25 
7133 · Equipment purchase$64.70 
7134 · Equipment repair$763.75
7136 · Equipment Rental $240.00 
Total 7130 · Equipment $1,691.70
7145 · Furniture $535.75
7150 · Miscellaneous Expenses
7151 · Contracts w/ Public LIbraries & (Includes Automation Billing, Delivery, Teleforms, Tech Service Contracts, and Web Page Hosting as designated by Mid-Hudson for Annual State Report $5,521.64
7150 · Miscellaneous Expenses - Other -$28.12 $0.00 -$28.12 100.00%
Total 7150 · Miscellaneous Expenses $5,493.52 $0.00 $5,493.52 100.00%
7160 · Office Supplies (Office Supplies)
7161 · Computer + Equipment supplies (Ink, toner) $184.71
7163 · Paper Goods $257.07
7160 · Office Supplies (Office Supplies) - Other $7,188.21
Total 7160 · Office Supplies (Office Supplies) $7,629.99
7100 · Office and Library Supplies - Other $221.27
Total 7100 · Office and Library Supplies $25,944.11 $0.00 $25,944.11 100.00%
7200 · Bank Service Charges-$19.00 
7300 · Sales Tax paid $221.76
7400 · Postage and Stamps
7401 · Shipping and Freight (shipping costs of gds ordered) $1,588.30
7400 · Postage and Stamps - Other $331.32 
Total 7400 · Postage and Stamps $1,919.62

 

 

 

 

2011 

 

2012 

 

 2013

2014

Communications    

 

$5,000

 

$4,000 (20% decrease)

 

$4,000

4,000

 

 

 

 

7500 · Communications: Publicity and Public Relations
7510 · Memberships $1,362.00 
7520 · Training $852.91
7530 · Travel $253.05
7540 · Publicity $1,465.31
7500 · Public Relations - Other $707.22 
Total 7500 · Communications $4,640.49 
7000 · Library Operations - Other $900.00 

 

 

 

 

 

 

2012 (Line Item details reported) 

 

 

Professional Services

 

$18,000

 

$5,000 (72% decrease)

 

 20% decrease to $4,000

4,000

 

 

 

 

IT Repair/CPA/HR [Library Operations line 7053]

 

 

 

 

 2011

 

2012 

 

 2013

2014

Program Materials   

 

$8,000

 

$8,000

 

$8,000

8,000

 

 

 

 

9000 · Programs
9200 · Summer Reading Program
9210 · Performers$245.00
9220 · Craft Supplies $295.27
9230 · Misc. $7.78 9240 · Prizes $2,895.81 
9250 · decorations$186.55
9260 · Equipment$260.51
9270 · costumes $20.50
Total 9200 · Summer Reading Program $3,911.42
9300 · Programs
9320 · other Craft supplies $1,689.66
9330 · other misc.$111.59 
9340 · other prizes $2,709.56 9350 · other decorations $574.63
9360 · Equipment$712.12
9380 · Performers $208.30
9300 · Programs - Other $161.40 Total 9300 · Programs $6,167.26
9000 · Programs - Other $0.00 $8,000.00 -$8,000.00 0.00%
Total 9000 · Programs $10,078.68 $8,000.00 $2,078.68 125.98%

 

 

 

 

 2011

 

2012 

 

 2013

2014

Governmental Costs

 

$42,700

 

$66,000 (54% increase)

 

 10.6% increase to $73,000

22.6% increase to 89,000

 

 

 

 

8150 · tax withholding $37,342.62
8160 ·  Contributions to NYSR (employee contributions deducted from pay for NYS and Local Retirement System)$4,114.46
8300 · Employee Benefits
8350 · Employer Sponsored Health Reimbursement (of eligible medical expenses $184/month maximum for 6 employees) $10,901.91 $11,040.00 -$138.09 98.75% (Approximately 50% of Healthy NY cost)
8360 · Payroll Tax Expense (Employer) (Includes FICA (Social Security) and SUTA (State Unemployment Tax) $17,296.02 $17,629.20 -$333.18 98.11%
8370 · NYS Retirement annual payment (Annual employer payment into NYS Retirement program) $39,555.00 $40,480.00 -$925.00 97.72%
Total 8300 · $67,752.93 $69,149.20 -$1,396.27 97.98%
8400 · Director's Benefits $2,576.00 (previous year carry-over, plus $184/month/year totals $2,576)

 

 

 

 

2011

 

2012 

 

 2013

2014

Salaries       

 

$236,000

 

$236,000  (0% increase)

 

$236,000   (0% increase)

$236,000   (0% increase)

 

 

 

 

8100 · Staff payroll (net pay)$175,931.63 $236,000.00 -$60,068.37 74.55% [plus withholding line 8150 above totals $213,274.25] 

 

 

 

 

 

 

 

Miscellaneous

 

$1,850

 

$2,000 (8% increase)

 

$2,000

$2,000

 

 

 

Total   

$397,350

 $405,297 (2% increase)

2% increase to $413,400

4% increase to 429,936

The only increase for FY 2014 is for fees we are charged by the government to pay for Federal and State costs that are beyond our control.  

Further increases in costs are expected during the year due to changes in Federal and State regulations. Health care costs are expected to increase the most. All figures for 2014 are estimates based on projections of known factors.