MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: April, 2018
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The meeting was called to order at 7:03 PM with the Pledge of
Present were: Lynne Ridgeway,
President; Valerie Smith, Vice President; Luz Ledesma, Trustee; Karen Adamson,
Trustee; Will Farrell, Trustee; David Padilla, Trustee; John Georghiou,
Director; Barbara Jacobini; Treasurer; Donna Ebanks, Secretary.
Joe Egan was excused.
Public: Plattekill Town Councilman Darryl Matthews
Public Comment: None
Motion to accept the March 8, 2018 regular Board meeting minutes was made
by Luz Ledesma and seconded by Will Farrell; all others were in favor.
Barbara reviewed the financial report for
Nugent & Haeussler are still working
on the audit, 990 and AUD forms. To date, N&H has not received signed
confirmation letters from all Board members.
All Board members must return their signed letters in order for the audit
report to be completed.
The Budget & Finance Committee met on
March 13, 2018; minutes were previously distributed via email.
The Budget & Finance Committee
recommends the following:
Motion to add $26,250 to the 2018 budget as recommended by the Budget
& Finance Committee; all were in favor.
Motion to open a checking account with $1000 to start a contingency fund
was made by Will Farrell and seconded by Luz Ledesma; all others were in favor.
Motion to approve payment of the bills pending audit was made by Luz
Ledesma and seconded by Will Farrell; all others were in favor.
Motion to approve the March payroll was made by Valerie Smith and
seconded by Karen Adamson; all others were in favor.
The next meeting of the Budget &
Finance Committee will be on April 16.
Director’s report was read and discussed.
noted that Detectives from the Plattekill Police Department presented on active
shooter preparedness for the staff. The
Detectives recommended the Director, along with staff, create a safety plan for
implementation in an active shooter event. John
discussed the need for consulting with a security firm for recommendations on
making doors bullet proof and resistant to intrusion and the possibility of
using potential grant money for this purpose.
Motion to make Michael Drago a permanent part-time clerk was made by
Valerie Smith and seconded by Luz Ledesma; all others were in favor.
Grounds Committee note:
reported that a local Girl Scout troop would like to plant flowers in the
parking lot area where the flag pole is located.
reviews of policies have been submitted, however, Joe has questions regarding
the Continuity of Operations
Policy. Policy Committee will schedule a meeting to discuss this specific policy.
was no Friends Liaison report as they did not meet in March.
Luz, Valerie and Will, attended the MHLS Financial & Fiduciary workshop that
was presented in March.
Motion to enter into Executive Session with our Attorney and Director for
purpose of discussing: (1) negotiations regarding the purchase/sale of
disclosure could affect the parcel’s value and, (2) a matter involving
potential litigation was made at 7:50pm by Valerie Smith and seconded by Luz
Ledesma; all others were in favor.
The Board came out of Executive Session
Motion by David Padilla: Lynne Ridgeway and William Farrell will
Robert Schofield in negotiating with the Town regarding the potential
of property. Seconded by Luz Ledesma; Motion passed, with all in favor.
Trustee Karen Adamson submitted a letter
of resignation dated April 12, 2018.
adjourned at 8:33pm.
Respectfully submitted by: