MINUTES OF THE BOARD OF TRUSTEES OF THE PLATTEKILL PUBLIC LIBRARY: August 9, 2018 

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Plattekill Public Library

Board of Trustees

August  9, 2018

        NOTE: These Minutes were unapproved as of October, 2018

 

The meeting was called to order at 7:01PM with the Pledge of Allegiance.

Present were: Lynne Ridgeway, President; Valerie Smith, Vice President; Will Farrell, Trustee; Luz Ledesma, Trustee; John Georghiou, Director; Mayleen Torres, Treasurer; Donna Ebanks, Secretary.

David Padilla was excused.

 

Public Comment: None

Correspondence:  None

 

Secretary’s Report:

 

→ Motion to accept as amended the July 12, 2018 regular Board meeting minutes was made by Valerie Smith and seconded by Luz Ledesma: Valerie Smith, yes; Luz Ledesma, yes; Lynne Ridgeway, yes; Joe Egan, no; Will Farrell, no. Motion failed. 

 

Will Farrell and Joe Egan objected to the Chair of the Personnel Committee’s statement in the July minutes informing the Board of the required process for Board member’s participation in the Director’s evaluation. Chair, Valerie Smith, replied that she was not making a statement she was quoting from the Trustee Handbook. 

 

Financial Report:

Mayleen Torres-Rivera reviewed the Bookkeeper’s report for the Board.

 

→ Motion to approve the new Purchase Orders as follows: Increase from original PO to JanWay Company USA of $160; increase from original PO to SENYLRC of $15 (Fall into Books) was made by Luz Ledesma and seconded by Joe Egan; all in favor. Motion passed.

 

→ Motion to put the $5,250. from Morrisey into the capital fund was made by Will Farrell and seconded by Luz Ledesma; all in favor.  Motion passed.

 

→ Motion to approve payroll was made by Luz Ledesma and seconded by Joe Egan; all in favor.  Motion passed.

 

→ Motion to approve the checks pending audit was made by Luz Ledesma and seconded by Joe Egan; all in favor.  Motion passed. 

 

 

Director’s Report:

Was read and discussed

 

* John will revise the Report to the Community with the addition of photographs for the printed copies. 

 

Committee Reports:

 

* Budget & Finance Committee meeting minutes were previously distributed.

* Budget Vote and Trustee Election will take place on Thursday, September 27, from 12 noon to 9pm.

 

→ Motion to approve the following resolution read by Valerie Smith, was made by Valerie and seconded by Joe Egan; all in favor. Motion passed.

 

   Whereas, due to the timing of the State comptroller’s Office in releasing the statistics needed to calculate the actual tax levy limit, the adoption of the 2019 budget for the Plattekill Public Library may require a tax levy increase that technically exceeds the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and 2. Whereas, General Municipal Law Section 3-c expressly permits the Library’s Board of Trustees to override the tax levy limit by a resolution approved by at least sixty percent of qualified board members; now there be it Resolved, that on August 9, 2018, at least sixty percent of the Board of Trustees of the Plattekill Public Library voted and approved to exceed the tax levy limit if necessary.

 

→ The Budget & Finance Committee recommends a tax levy increase for 2019 Budget of $6,500. which represents approximately slightly less than 1.5 percent was made by Will Farrell and seconded by Joe Egan; all in favor. Motion passed.

 

→ Motion that the Board accept the proposed 2019 budget of $452,757 was made by Will Farrell and seconded by Valerie Smith; all in favor.  Motion passed.

 

→ Motion to appoint Donna Ebanks clerk of the Election was made by Valerie Smith and seconded by Luz Ledesma; all in favor. Motion passed.

 

→ Motion to approve the date of September 27, 2018 for the Budget and Trustee Vote was made by Valerie Smith and seconded by Luz Ledesma; all in favor. Motion passed. 

 

→ Motion to authorize Director John Georghiou to hire 2 election clerks was made by Valerie Smith and seconded by Luz Ledesma; all in favor. Motion passed.

 

* The Board secretary will send all Board members the Election Timeline via email.

* Policy Committee meeting was scheduled for Wednesday, August 15 at 4pm.

* Personnel Committee needs to meet; John will email all members to schedule a time and date.

 

 

Unfinished Business:

MHLS Sept/Oct Training: see MHLS Calendar for Registration: http://mid-hudson.evanced.info/signup/Calendar

 

New Business: 

All Board members received the Library liaison’s minutes from the Friends meeting that took place on August 1, 2018, prior to this meeting.

 

 → Motion to enter into Executive Session at 8:21 pm with the Director for the purpose of discussing: (1) negotiations regarding the purchase/sale of real estate where disclosure could affect the parcel’s value, and (2) without the Director’s participation to discuss a personnel matter involving evaluation of performance about a specific individual was made by Luz Ledesma and seconded by Valerie Smith: Lynne Ridgeway, yes; Valerie Smith, yes; Luz Ledesma, yes; Will Farrell, no; Joe Egan, no.  Motion failed.

 

 

  Adjournment:  Motion to adjourn was made at 8:22pm.

 

 

 Respectfully submitted by:

Donna Ebanks

Secretary