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Plattekill Public Library
Audits for FY 2013 - FY 2015
Federal 990 Forms
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2013 Audit: Nugent and Haeussler Audit 2013
2014 Audit: Nugent and Haeussler Audit 2014
2015 Audit Nugent and Haeussler Audit 2015
2012 Federal 990 form
2013 Federal 990 form
For more recent years of our 990 filings, please visit Charity Navagator.
2015 Budget 2014 and previous budgets
The Library responds to the audits:
The Library has engaged a well-respected firm of Certified Public Accountants familiar with government accounting standards and, specifically, public library operations, to check and assist us in refining our procedures to ensure regulatory compliance.
This is the second year in a row we have done so. This letter covers the Audits of 2013 and 2014. Both audits are available on our website in PDF format.
While New York State increases regulation and, therefore, the cost of compliance, we continue to alter our procedures and policies to maintain compliance, ensure proper use of public funds, and provide the taxpayers with transparency and openness in our operations.
Auditors uncover procedural problems and offer suggestions to improve our processes. We take their recommendations seriously and take actions necessary and proper in every regard. After the first Audit of FY 2013, additional procedures were implemented and the Trustees created policies to clarify our financial operations.
We note that in FY 2013, expenditures for salaries were $15,000 under the budgeted amount; this was the 4th year of no increase in the salaries line item, and, when added to other personnel costs (benefits, FICA, NYSRS, and other government mandated costs), this totaled 68% of the budget, well below the industry standard of 75%.
For FY 2014 there was no salary increase, and the tax levy increase of 1.5% was entirely dedicated to increased regulatory compliance and mandates from government.
Although the audits had no negative comments, there were several suggestions, including that we revise our procedures to improve documentation of expenditures.
- We are in the process of changing our use of purchase orders to have the Trustees pre-approve all disbursements.
- Sales tax charges are not paid by the library; any staff purchasing taxed items absorbs the sales tax and is not reimbursed for that. In 2014 that amounted to over $140 that the staff effectively donated.
- The Trustees are working to revise the Employee Handbook annually.
- The Trustees also adopted all the policies suggested by the audit: Conflict of Interest, Whistleblower, and Documents Retention.
The Library has sufficient policies and procedures in place to ensure proper fiscal controls. The Director, Staff and Trustees are open to changes and supportive of suggestions for continuing to improving accountability and transparency by adopting “Best Practices” rather than simply meeting current regulatory requirements.
The Library is adopting the "Best Practice", as required for School Districts, of appointing an official Treasurer that is not an elected member of the Board of Trustees.